Legal Secretary Job at Lobman Carnahan in New Orleans

A New Orleans litigation law firm is seeking an experienced Legal Assistant/Legal Secretary to undertake a variety of administrative and clerical tasks, while working under a team of defense-oriented attorneys. The ideal candidate has excellent communication and typing skills, is able to multitask in a fast-paced litigation environment, and capable of managing technical office software and equipment. experience at scheduling and drafting notices of subpoenas and depositions is a plus. This position requires a team-oriented individual, who can produce timely, consistent work product under the highest standards. *Insurance Defense experience a plus.

The position is full time—Monday through Friday from 8:30 a.m. until 4:30 p.m, though occasionally you will be expected to work later if necessary. The law firm is an equal opportunity employer. Position offers medical, dental, and vision benefits.

Responsibilities:

• Timely typing and transcription for a team of three to four attorneys.
• Communicate effectively with managing attorneys, clients, and staff.
• Provide support to a team of attorneys.
• Answer phone calls, take notes/messages and redirect phone calls when necessary.
• Maintain electronic and physical documents of case files within a shared network database.
• Transcribe dictation into correspondence, legal documents, pleadings and reports.
• Maintain and update inventories of contact details, file details, and other relevant case file information.
• Drafting, proofreading, and preparation for review documentation, including but not limited to: correspondence, legal documents, legal briefs, pleadings, motions, and discovery, various records, and reports.
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.
• Preparation and organization of physical and electronic case files.
• Record and store client information.
• Other support to attorneys including time entry and billing, scheduling and maintaining calendars, opening and closing files, and other administrative tasks.
• Preparation of subpoenas, subpoena duces tecums, demands, authorizations, requests for corporate vendors and government agencies.
• Organization, recordation, payment, and handling of incoming invoices, bills to clients, vendors, and third-party providers.
• Arranging service of subpoenas and monitoring affidavits of service.
• Assisting with deposition, motion, mediation, and trial preparations.
• Conducting telephone conversations with clients, adjusters, court, court reporters, attorneys.
• Scanning, Faxing, Photocopying and bates-stamping documents.
• Other clerical and administrative tasks and duties as requested and/or necessary to assist and prepare a team of attorneys for various litigation needs throughout the life of a case.

Skills:

• Experienced in scheduling and drafting notices of depositions and subpoenas.
• Experienced in drafting legal documents.
• Excellent communication and interpersonal skills.
• Strong typing, spelling, grammar, proofreading, and clerical skills.
• Microsoft Office, including Outlook, Word, Excel.
• Outstanding time management and typing skills.
• Adobe Acrobat and other .pdf editing software and applications.
• Working knowledge of PACER.
• Proficient skills in internet research.
• Proficient skills in social media platforms.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New Orleans, LA 70130: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Transcription: 1 year (Required)
• Insurance Defense: 2 years (Preferred)