East St. Louis Public Schools is hiring: Secretary - Office of School Turnaround

Position Type:
District and School Support Positions - Non-Cert/Department Secretary

Date Posted:
11/13/2024

Location:
189 Board of Education Administration Building

Date Available:
ASAP

Closing Date:
Open Until Filled

TITLE: Secretary-Office of School Turnaround Specialist CLASSIFICATION: Non-Certified
FLSA: Non-Exempt DEPARTMENT: Curriculum
SALARY: Administrative Salary Schedule WORK YEAR: 260 DAYS

Position Purpose
Under the direct supervision of the Office of the School Turnaround Specialist to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Qualification Profile
Typical qualifications would be equivalent to:

• Graduation from high school.
• Bachelor's degree preferred.
• College level course work in business, word processing, and office procedures preferred.
• Successful experience with office management in related area preferred.

Essential Functions:

• Composes documents (e.g., correspondence, bulletins, reports) for the Director, Assistant Director, and Supervisors for the purpose of requesting or providing information, confirming events, etc.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in overseeing workload of the department for the purpose of maximizing efficiency and meeting operational requirements.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Accurately enters data in systems used to compile, sort, and submit for local and state reports.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.