Matura Farrington is hiring: Litigation Legal Secretary / Litigation Legal Assis

JOB SUMMARY

A well-established legal organization is seeking a skilled Legal Secretary to provide high-quality administrative and clerical support to a team of attorneys. This role involves managing multiple responsibilities in a fast-paced, professional environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare accurate and properly formatted legal documents, correspondence, and memoranda using transcription software or handwritten drafts.
• Conduct conflict checks, prepare new case reports, open new files, and process check requests.
• Handle State and Federal court filings, including e-filing.
• Draft tables of contents and tables of authorities for legal documents.
• Assist in preparing government forms or closing materials, as needed.
• Manage daily time entry for assigned attorneys.
• Assist with client billing, including reviewing and editing invoices, preparing cover letters, and coordinating finalized bills with the Accounting team.
• Maintain and organize legal documents in both physical and electronic filing systems.
• Schedule and coordinate depositions, hearings, and meetings, including booking conference rooms and arranging court reporters or catering services.
• Manage attorney calendars, track deadlines, and provide timely reminders.
• Answer phone calls, take messages, and redirect calls as needed.
• Arrange travel and process reimbursements or vendor invoices.

OTHER DUTIES AND RESPONSIBILITIES

• Maintain client lists, contact databases, and other electronic records as required.

MINIMUM QUALIFICATIONS

Knowledge, Skills, and Abilities:

• Proficient in office technology, including the MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to type at least 60 WPM with high accuracy.
• Strong communication skills, both verbal and written.
• Highly detail-oriented, with the ability to manage multiple tasks and deadlines.
• Team-oriented, with a flexible attitude to meet workload demands, including occasional overtime.

Education:

• High school diploma or equivalent required; college degree preferred.

Experience:

• At least 5 years of legal secretarial experience, including 2 years supporting a billing attorney.

COMPENSATION RANGE:

The position offers a competitive salary range of $70,000 to $105,000 annually, based on factors such as experience, education, certifications, and overall qualifications.