DataSF is hiring: Legal Secretary I - Trial/Litigation Team - City Attorney's Of

Legal Secretary I - Trial/Litigation Team - City Attorney's Office (1458)

Department: City Attorney
Job class: 1458-Legal Secretary I
Salary range: $91,130.00 - $110,760.00
Role type: Temporary Provisional Permanent Civil Service
Hours: Full-time

About:

The San Francisco City Attorney’s Office is looking for a qualified and motivated legal secretary to join its Trial/Litigation Team.

Appointment Type: Temporary Provisional (TPV), limited to no more than 3 years in duration. This temporary position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head. This position will be subject to the Permanent Civil Service examination process. Successful participation in the Permanent Civil Service examination and selection through an open competitive process is needed in order to be considered for the permanent appointment.

The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With over 300 talented and dedicated employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments.

Under supervision, the Legal Secretary I on the Litigation/Trial Team supports a high-volume, busy litigation and trial practice. The duties associated with the position include but are not limited to: preparing and editing a wide variety of legal documents in proper format such as briefs, correspondence, subpoenas, jury instructions, notices, exhibit lists and verdict forms; filing (including E-Filing) documents with State and Federal trial courts and courts of appeal; maintaining attorney calendars and case calendars; creating and maintaining files; answering requests for information from attorneys, opposing counsel, court staff and members of the public; and performing related duties as required.

Position Information and Responsibilities

• Preparing, editing and proofreading a wide variety of legal documents in proper format which may include pleadings and briefs with preparation of table of contents and table of authorities, motions, notices, declarations, complaints, discovery documents, correspondence and contracts utilizing multiple word processing systems, spreadsheet software, and case management systems/software.
• Legal filings and service of documents with state and federal courts as well as other government agencies. E-filings may include confidential underseal filings that accommodate multiple and voluminous media format.
• Scheduling of depositions, court reporters, witnesses and subpoenas.
• Opening, monitoring, organizing, closing legal case files; creating and updating file index, correspondence and electronic record files.
• Maintaining and updating attorney appointments and team calendar; keeping abreast of important court dates, local court rules and procedures regarding filing legal documents with courts as mandated including e-filing, and serving legal document as required by rules; prioritizing duties and deadlines to accommodate work schedules of attorneys.
• Reviewing, preparing, editing and finalizing resolutions and ordinances for submission to Board of Supervisors.
• Performing other duties and responsibilities as required including general administrative tasks; coordinating and setting up meetings, managing subscriptions for distribution.
• Managing retention contracts and invoicing process for multiple consultants, and keeping attorneys informed on contract expenditures/budget.
• Assisting with special projects, i.e. research and public records request and backing up other teams for court E-filings when needed.
• Contact with court staff, administrative law organizations, consultants and other city departments using discretion and tact.

Desired Qualifications

• Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively across multiple legal teams.
• Ability to handle multiple tasks and deadlines and accept and implement written and oral instructions.
• Communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors, City personnel, and the general public.
• Working knowledge of civil litigation procedures, legal terminology and court rules.
• Adept in Microsoft Office Suite, with a focus on Word.
• Experience with Adobe Professional, Cisco WebEx, Microsoft Teams.
• Bachelor’s degree from an accredited college or university.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.

How to qualify

Minimum Qualifications

Experience: Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms.

AND

The ability to type 55 net WPM.

Substitution: A certificate of completion in legal secretarial skills from a recognized college, university, or training program, which involved learning legal terminology and legal formats and forms, may substitute for six (6) months of the required legal secretarial experience. Proof of satisfactory completion must be submitted at the time of filing.

Desired Qualifications

• Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively across multiple legal teams.
• Ability to handle multiple tasks and deadlines and accept and implement written and oral instructions.
• Communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors, City personnel, and the general public.
• Working knowledge of civil litigation procedures, legal terminology and court rules.
• Adept in Microsoft Office Suite, with a focus on Word.
• Experience with Adobe Professional, Cisco WebEx, Microsoft Teams.
• Bachelor’s degree from an accredited college or university.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.

What else should I know?

Salary and Benefits

The position has a five-step salary scale ranging from $91,130-$110,760. The successful applicant is appointed a salary step based on years of experience and additional relevant degrees, certifications, credentials, or skills. The City offers robust health, retirement, and other benefits.

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at the City and County of San Francisco's website.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Additional Information Regarding Employment with the City and County of San Francisco:

Applications for City and County of San Francisco jobs are only accepted through an online process.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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