Legal Secretary - hybrid remote - San Diego area Job at LaBine and Associates in

Our client has an opening for an experienced Transactional Legal Secretary in our Corporate and Securities and Real Estate practice areas. Salary is commensurate with experience.

Job Responsibilities:

• Provide administrative support to Corporate and Securities and Real Estate attorneys and paralegals
• Prepare, revise, proofread and redline legal documents
• Prepare documents and facilitate entity formation (i.e. corporations, LLCs) and general corporate governance
• Compose materials such as correspondence, minutes, real estate, and finance documents and general forms
• Create, copy, and mail correspondence to clients and various government agencies
• File documents with the Secretary of State, County Recorder, Board of Equalization, Internal Revenue Service, FinCEN, and SEC and State Securities agencies
• Track certified mailings and overnight deliveries
• Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings
• Maintain attorney calendars and monitor important deadlines
• Manage, plan, and calendar all conference calls and meetings, including client interface
• Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.

Qualifications:

• A minimum of three years' experience as a Legal Secretary with transactional experience in corporate law, commercial and business transactions, and securities; real estate
• Familiarity with federal and state securities filings, Reg D and state securities exemption filings
• Strong system skills in document management systems and digital filing
• Proficient knowledge of Outlook, Word, DocuSign, and Excel
• Ability to maintain the highest level of confidentiality
• Strong organizational skills and attention to detail
• Superior oral and written communication skills
• Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
• Ability to balance competing and changing priorities
• Ability to work independently and as part of a team
• Diligent in meeting deadlines and completing assigned tasks