2024-2025 SY - School Secretary at Various (POOL) Job at Santa Fe Public Schools

Position Type:

Secretarial/Clerical/School Secretary

Date Posted:

3/8/2024

Location:

Various

Additional Information: Show/Hide

Title:

School Secretary (Elementary, Community, and Middle School)

Work Unit:

Various Reports To:

Principal

Contract Length:

10 months

Pay Schedule:

Secretarial/Clerical Overtime Status:

Exempt

Hours:

7 hours/day

Union Status:

NEA Licensure:

None

All positions with Santa Fe Public Schools require a post offer/pre-employment background check. Some positions have additional requirements as established by Federal or State Rules and Regulations.

General Function:

Under direction, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of school sites and other instructional programs; performs other related duties as required.

Education/Training/Experience

(Basic minimum requirements are subject to change from time to time to meet the needs of the District.)

Minimum: High school graduate or equivalent. Five years of previous secretarial/administrative experience. Handles stressful situations in a calm manner. Maintains confidentiality of personnel and student matters.

Preferred: Bilingual in English/Spanish

Knowledge/Skills and Abilities:

Demonstrated knowledge of various routine tasks, duties and procedures and the ability to follow specific instructions with little or no previous experience. Ability to exercise considerable and sound judgment. Willingness to improve competency by periodically participating in some form of professional growth and to remain current with the latest developments in the profession. Ability to deal with various ethnic groups. Strong organization, communication, and interpersonal skills. Ability to establish and maintain effective relationships with students, peers and parents. Must have skill in oral and written communication. Needs the ability to perform duties with awareness of all District requirements and Board of Education policies. Able to work collaboratively to achieve the overall goals of the school and the District.

Essential Job Functions

All functions are performed in accordance with established policies, procedures, safety and environmental regulations, facility and computer security policies and procedures. Functions are subject to change from time to time to meet the needs of the organization. Current essential functions include the following:

* Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency or necessary care in accordance with district, state and federal requirements (by assignment)

* Collects payments for fines, fees, and fundraising for the purpose of depositing in proper district accounts

* Compiles data from a variety of sources (e.g. student information, time sheets, calendars, expenditures/budget, newsletters, staff attendance records, substitute log, etc.) for the purpose of complying with financial, legal and/or administrative requirements

* Composes a wide variety of documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.

* Coordinates a variety of programs and/or activities (e.g. conference room usage, meetings, site in-service day activities, workshops, travel and accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.

* Maintains manual and electronic documents, files and records (e.g. student enrollment/withdrawal information, emergency cards, discipline referral information, attendance records, facility use, contracts, time sheets, keys, security cards, work orders, etc.) for the purpose of providing up-to-date reference and audit trail

* Monitors assigned activities and/or program components (e.g. school site budget, account expenditures, purchase order documentation, account balances, grants, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements (by assignment)

* Monitors students referred for illness, discipline, etc. for the purpose of ensuring their safety and welfare

* Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.

* Processes documents and materials (e.g. requests for field trip transportation, enrollment/withdrawal, daily attendance, report cards, discipline referrals, homeroom assignments, etc.) for the purpose of disseminating information to appropriate parties

* Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required

* Supports assigned administrative personnel for the purpose of providing assistance with administrative functions

* Other duties as assigned

Salary Range:

Based on education and experience.

$20,800 - $35,000+

Resources Used in Performing Job Include (but are not limited to):

A wide variety of instructional materials and resources including electronic/digital equipment

Physical/Cognitive Requirements:

Regularly required to stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. Frequently required to stoop, kneel, crouch, and/or crawl. Occasionally required to sit, climb, and balance, and drive. Regularly required to lift or exert force of up to 25 pounds; frequently required to lift or exert force of up to 50 pounds; and occasionally required to lift or exert force of up to 100 pounds. Specific vision abilities required include close vision, distance vision, color vision and the ability to adjust focus.

Environmental Conditions:

The noise level is usually moderate. Occasionally exposed to outdoor weather conditions. Occasionally required to travel to other facilities within the District.

Personal Accountability:

* Demonstrates reliability as evidenced by attendance records and punctuality

* Properly notifies supervisor and/or designee of absences or tardiness

* Begins and completes work within the allotted time

* Consistently appears in attire appropriate to the work environment

* Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application

* Protects the District's resources through appropriate and careful use of supplies and equipment

* Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury