Office Services Associate Job at Robert Half in Los Angeles

We are offering a short-term contract employment opportunity for an Office Services Associate based in Los Angeles, California. The individual will be part of a team that provides back-office services in a dynamic environment, with a focus on mail, print jobs, and office setup tasks.

Responsibilities:
• Handle incoming and outgoing mail, ensuring accurate distribution and processing.
• Oversee print jobs, maintaining the quality and efficiency of output.
• Coordinate the setup of office spaces for new hires, ensuring a smooth onboarding experience.
• Manage service requests for office machinery, troubleshooting issues as they arise.
• Assist in maintaining a stock of printing supplies to prevent operational disruptions.
• Use digital tools to perform reprographic tasks and manage digital environments.
• Foster strong customer relationships through detail-oriented communication and exemplary service.
• Maintain detailed and accurate logs of office activities.
• Uphold office policies and procedures to maintain a well-structured work environment.
• Balance multiple tasks in a fast-paced setting, demonstrating strong time management skills.
• Display a positive, can-do attitude, contributing to a harmonious office culture.• Proficiency in customer service, able to address and resolve client issues efficiently
• Familiarity with standard office functions, capable of managing daily administrative tasks
• Experience in training staff, ensuring they are well-equipped to perform their duties
• Knowledge of operations and procedures within an office environment
• Understanding of company policy and ability to ensure compliance
• Comfortable with answering inbound calls and handling customer inquiries
• Proven experience in supervising teams, fostering a positive and productive work environment
• Ability to deliver clear and engaging presentations
• Knowledge of "About Time" software for efficient time and attendance management
• Familiarity with hiring processes, able to assist in recruitment tasks
• Proficient in scanning documents and maintaining organized digital files
• Experience with receptionist duties, including greeting guests and managing appointments
• Ability to troubleshoot common office equipment problems
• Familiarity with facility management and maintenance procedures
• Strong digital communication skills, able to coordinate with remote team members effectively
• Ability to maintain logs for tracking purposes, ensuring all tasks are accounted for
• Experience operating office machinery, such as printers and photocopiers
• Knowledge of printing and paper handling processes
• Understanding of quality assurance processes to ensure high standards are met
• Able to distribute faxes promptly and accurately
• Familiarity with R code, an advantage for data analysis tasks.