Heritage Insurance is hiring: Office Assistant in Tampa

This is a PART TIME ROLE

3 DAYS A Week, which days are Open

The office assistant performs administrative tasks to support daily business operations, including answering phone calls, managing schedules, organizing files, welcoming visitors, and maintaining office supplies, essentially ensuring the smooth and efficient running of the office by handling various clerical duties.

Key responsibilities of an office assistant may include:

* Reception duties: Answering phone calls, greeting visitors, directing them to the appropriate person.

* Calendar management: Scheduling meetings, appointments, and managing calendars for staff.

* File management: Organizing, filing, and retrieving documents, both physical and electronic.

* Email and correspondence: Drafting emails, letters, and other correspondence.

* Data entry: Entering information into spreadsheets and databases.

* Office supplies management: Ordering and maintaining office supplies.

* Copy and faxing: Making copies and sending faxes as needed.

* Basic administrative tasks: Handling mail distribution, preparing reports, and maintaining records.

Skills and qualifications for an office assistant role:

* Excellent communication skills: Ability to answer phone calls professionally and interact effectively with clients and colleagues.

* Organizational skills: Efficiently managing multiple tasks and prioritizing work.

* Proficiency in Microsoft Office Suite: Strong skills in Word, Excel, Outlook, and PowerPoint.

* Attention to detail: Ensuring accuracy in data entry and document preparation.

* Time management skills: Meeting deadlines and managing workload effectively.