Office Assistant Job at Southeast Application Consortium in Fergus Falls

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
11/20/2024

Location:
Medford ISD #763

Date Available:
As soon as possible.

Closing Date:
Open until filled

District:
Medford Public SchoolsSummary
Office Assistant

Description
We are now accepting applications for an Office Assistant.

JOB PURPOSE: Perform administrative tasks and office support for the superintendent, principal, business manager, and staff. Must be people-oriented, self-motivated, able to multitask, a good problem solver, highly organized, confidential, and remain calm under pressure. Must complete work in a timely manner to meet deadlines.

Minimum Qualifications:

• Excellent interpersonal and communication skills, with the ability to work effectively with students, staff, parents, and community members
• Strong organizational skills and attention to detail
• Must have good business telephone etiquette, knowledge of office equipment/software and office practices
• Must be able to maintain confidentiality, adapt to changing priorities, working with frequent interruptions, communicating with diverse groups, and displaying tact and courtesy

Preferred Qualifications:

• 2-year degree preferred

• Experience working in an educational setting
• Experience using Google
• Knowledge of Infinite Campus

Job Responsibilities:

• Greet visitors, answer incoming calls and emails, and direct them to the appropriate staff member or department, approving student smart passes; communicating with Administration regarding students sent to the office
• Manage entrance of visitors and parents
• Provide general support to school staff and administrators as needed
• High School attendance-retrieving phone messages, making passes for students, using shared google attendance sheet, coding in Infinite Campus based on the attendance policy in the High School handbook, referring questions to the High School Principal. Calling parents of students who are not at school.
• Manage school office inventory, including office supplies, equipment, and materials
• Manage workroom supply inventory, working with the copiers
• Daily sorting of mail and checking in packages
• Perform general administrative tasks, such as photocopying, scanning, filing, and data entry
• Receive the mail and inform team members when their delivery packages arrive
• Help to manage school-wide communication, including school-wide emails, newsletters, daily announcements and other correspondence using Infinite Campus and all school digital platforms.

• Maintain a clean and organized front office area, ensuring that all materials and resources are readily available and easily accessible
• Other duties as assigned.

Beginning wages will depend on experience.
185 day contract; with some possible summer hours. Contracted work hours are 7:00am-3:30pm (8 hours per day).

Application Process:
Please submit a letter of interest, transcripts, copy of license, letters of recommendation, resume, and completed online application at www.medford.k12.mn.us .