Office Assistant II Job at City of Mesa (AZ) in Mesa

The current recruitment will be used to fill a full-time grant-funded vacancy in the Community Services Department. This recruitment will also be used to create a Citywide list to fill future vacancies, which could include full-time, part-time, or grant-funded positions.

The part-time and grant-funded classifications have been designated as non-classified, non-merit system, at-will positions.

An Office Assistant II is an intermediate-level clerical class that has responsibility for average to difficult assignments requiring general clerical skills in a variety of work situations and limited interpretation of departmental rules, regulations, and procedures. Duties include: keying a variety of materials to produce correspondence, forms, contracts, project specifications, monthly statistical or activity logs, and other materials for publication or distribution; entering data into a personal computer (PC) to update stored materials and retrieve stored data for printout; and acting as a receptionist to provide information and answer questions from employees and the general public. Other responsibilities may include: proofreading, editing, and reproducing documents using copy equipment or other reproduction techniques; maintaining inventories and requisitioning office supplies; entering payroll information into a PC; coding and processing invoices for payment (IFPs), Limited Purchase Orders (LPOs), and petty cash vouchers; accepting payment of fees; assisting with the preparation of the monthly Payroll Journal Voucher; maintaining and processing cash records; and taking, preparing, and distributing meeting notes and minutes. Employees must be committed to teamwork, have a shared commitment to quality of everyday work, and demonstrate the willingness to assume ownership in completion of assigned tasks. An Office Assistant II may check the work of other employees and assist with training new employees but does not exercise regular supervision over others. This class performs related duties as required.

This class can be distinguished from the Office Assistant I by the greater complexity of clerical, computer/keying, and accounting assignments, and the more comprehensive overall knowledge of clerical methods and procedures. Employees may progress to this class by non-competitive promotion upon meeting the specific criteria-based promotion requirements of performance, education, and experience. This class may be supervised by a clerical/secretarial supervisor or other supervisory-level employees. Employees work under general supervision getting detailed instructions only when there are changes in procedures and on unusual or difficult matters. Certain assignments may require the ability to work evenings and weekends. This class is FLSA nonexempt.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions. Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required. Graduation from high school or GED. Good (1 - 3 years) office clerical experience, including typing or data entry.

Special Requirements. Due to the requirement for access to all secured buildings, an individual receiving a conditional offer of employment from the City of Mesa must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and Federal Bureau of Investigation prior to commencing employment with the City of Mesa (by assignment). Because of the confidential, sensitive nature of information handled, successful completion of a background investigation and polygraph examination is required (Police Department Assignment).

Substance Abuse Testing. Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug, and/or controlled substance testing as outlined in City policy and procedures (Police Department Assignment).

Preferred/Desirable Qualification. Supplemental courses or training in computer software applications, business practices, and office procedures and equipment are desirable. http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs3330.pdf