Personnel Services

OFFICE ADMINISTRATIVE ASSISTANT Job at Personnel Services in Burton

Personnel Services, Burton, TX, United States, 78835

OFFICE ADMINISTRATIVE ASSISTANT

Monday - Friday

8:00 am - 5:00 pm

$17.00 - $20.00 per hour

ESSENTIAL JOB FUNCTIONS

Prepare, post, verify, and record customer payments and transactions related to accounts receivable/payable.
Create and submit invoices in accordance with company practices.
Maintain and update customer files with accuracy.
Draft correspondence for standard past-due accounts, identify delinquent accounts, and contact customers for collections.
Generate reports regarding the status of customer accounts as needed.
Copy, file, and retrieve materials for accounts receivable and other documentation.
Answer and route phone calls to appropriate departments; manage incoming communication.
Greet visitors professionally and direct them as necessary.
Perform clerical tasks, including drafting emails, letters, memos, invoices, reports, and other documents.
Schedule and manage appointments and meetings, including attending meetings when needed.
Receive and review memos on behalf of senior staff; summarize content and distribute to appropriate personnel.
Maintain office supply inventory and ensure supplies are organized and available.
Perform basic bookkeeping duties, including creating spreadsheets and managing databases.
Manage mail, fax communications, and both traditional and electronic filing systems.
Prepare, edit, and process expense reports, invoices, and related documents.
Assist in creating presentations and organizing data into reports.

JOB REQUIREMENTS

Excellent verbal and written communication skills.
Strong organizational skills with keen attention to detail.
Ability to work independently and efficiently in a fast-paced environment.
Exceptional time management skills and ability to prioritize tasks.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Minimum of 2+ years of QuickBooks experience is required.
Ability to operate office equipment efficiently.
Strong customer service skills with a professional demeanor.
In-depth knowledge of office administration, clerical procedures, and record-keeping systems.
Ability to sit for prolonged periods and manage office tasks effectively.