Imperial Valley College
Imperial Valley College is hiring: Office Assistant II in Imperial
Imperial Valley College, Imperial, CA, United States, 92251
Salary: $21.00 - $27.40 Hourly
Location : Imperial, CA
Job Type: Classified Part-Time
Job Number: 25-028
Division: Student Health Services
Department: Student Health Services
Opening Date: 11/20/2024
Closing Date: 12/9/2024 11:59 PM Pacific
Representative Duties
BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.
DISTINGUISHING CHARACTERISTICS: Incumbents in the Office Assistant II class provide clerical support to other clerical or secretarial staff and perform some assignments independently. Incumbents in the Office Assistant I classification perform routine, repetitive clerical duties not requiring previous experience. Duties are performed with brief instructions and under close supervision. The Office Assistant III performs specialized clerical and technical duties independently or provides sole technical clerical support for an assigned function. Incumbents exercise independent judgment and may be assigned lead duties.
REPRESENTATIVE DUTIES:
Perform clerical work, of above average difficulty, such as posting records and consolidating data, making arithmetic computations and securing information from a variety of sources.
Type a variety of written materials such as letters, memoranda, bulletins, reports, schedules, lists, examinations, forms or other materials from straight copy, rough draft, notes or transcription equipment on a typewriter or computer terminal.
Receive visitors and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make phone calls to request, provide or verify information as directed; schedule appointments and meetings; maintain various schedules and calendars.
Maintain a variety of logs, records and files related to assigned office; sort, classify and file materials in alpha, numeric or other established sequence; maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies.
Assure the timely duplication and distribution of various records, reports and other materials.
Receive, sort and distribute incoming and outgoing U.S. and District mail.
Operate a variety of office equipment, such as computer terminal, typewriter, calculator and copy machine.
Communicate in a second designated language if required by position.
Perform related duties as assigned.
Please click to view the full job description.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school including or supplemented by clerical training, including office practices and procedures and one year of related experience.
IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.
Supplemental Information
RANGE 8 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please click to review current salary schedule.
EEO Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
COMMITMENT TO EQUITY AND DIVERSITY
With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.
To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.
We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.
THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.
Employer/employee paid medical coverage options, dental, vision, and life insurance. For additional information, click
Earned annual sick leave.
Earned annual vacation leave for classified and confidential classified employees.
Enrollment in a California Retirement System.
01
Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.
02
Supplemental Question A: What in your background and experience make you particularly well suited for this position at Imperial Valley College?
03
Supplemental Question B: How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position?
04
Supplemental Question C: Discuss your experience working with diverse populations. How do you encourage and empower students from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand.
Required Question
Location : Imperial, CA
Job Type: Classified Part-Time
Job Number: 25-028
Division: Student Health Services
Department: Student Health Services
Opening Date: 11/20/2024
Closing Date: 12/9/2024 11:59 PM Pacific
Representative Duties
BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.
DISTINGUISHING CHARACTERISTICS: Incumbents in the Office Assistant II class provide clerical support to other clerical or secretarial staff and perform some assignments independently. Incumbents in the Office Assistant I classification perform routine, repetitive clerical duties not requiring previous experience. Duties are performed with brief instructions and under close supervision. The Office Assistant III performs specialized clerical and technical duties independently or provides sole technical clerical support for an assigned function. Incumbents exercise independent judgment and may be assigned lead duties.
REPRESENTATIVE DUTIES:
Perform clerical work, of above average difficulty, such as posting records and consolidating data, making arithmetic computations and securing information from a variety of sources.
Type a variety of written materials such as letters, memoranda, bulletins, reports, schedules, lists, examinations, forms or other materials from straight copy, rough draft, notes or transcription equipment on a typewriter or computer terminal.
Receive visitors and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make phone calls to request, provide or verify information as directed; schedule appointments and meetings; maintain various schedules and calendars.
Maintain a variety of logs, records and files related to assigned office; sort, classify and file materials in alpha, numeric or other established sequence; maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies.
Assure the timely duplication and distribution of various records, reports and other materials.
Receive, sort and distribute incoming and outgoing U.S. and District mail.
Operate a variety of office equipment, such as computer terminal, typewriter, calculator and copy machine.
Communicate in a second designated language if required by position.
Perform related duties as assigned.
Please click to view the full job description.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school including or supplemented by clerical training, including office practices and procedures and one year of related experience.
IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.
Supplemental Information
RANGE 8 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please click to review current salary schedule.
EEO Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
COMMITMENT TO EQUITY AND DIVERSITY
With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.
To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.
We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.
THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.
Employer/employee paid medical coverage options, dental, vision, and life insurance. For additional information, click
Earned annual sick leave.
Earned annual vacation leave for classified and confidential classified employees.
Enrollment in a California Retirement System.
01
Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.
- Yes
- No
02
Supplemental Question A: What in your background and experience make you particularly well suited for this position at Imperial Valley College?
03
Supplemental Question B: How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position?
04
Supplemental Question C: Discuss your experience working with diverse populations. How do you encourage and empower students from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand.
Required Question