Office Manager Job at Robert Half in Chicago

We are currently recruiting for a Contract Office Manager role within the insurance industry. The position is located in Chicago, Illinois, and will be conducted entirely on-site. As an Office Manager, you will be expected to undertake various tasks, from processing new staff onboarding to coordinating office supplies and inventory.

Responsibilities:

• Coordinate new staff onboarding, including setting up technology and office space.

• Support the central regional executive with administrative tasks as needed.

• Manage the inventory of office supplies and place orders when necessary.

• Facilitate cross-training with the current Office Manager in different markets, virtually.

• Collaborate closely with the underwriting and sales and development leader based in Chicago.

• Maintain a friendly and flexible demeanor to successfully wear many hats within the organization.

• Assist in supporting HR tasks and the central regional executive.

• Utilize various software systems including Workday and Concur for accounting functions.

• Handle customer inquiries, processing credit applications, and maintaining accurate customer credit records.

• Monitor customer accounts and take appropriate actions when needed.

• 3-5 + years of Office Management Experience

• Comfortable with answering inbound calls in a detail oriented manner.

• Proficiency in using Workday and the MS Office Suite for various human resources functions.

• Experience in employee Onboarding and orientation.

• Responsible for managing Supply Inventory, ensuring stocks are always sufficient.

• Demonstrated proficiency in Accounting Software Systems is essential.

• Familiarity with Customer Relationship Management (CRM) systems is required.

• Ability to handle Accounting Functions with accuracy and efficiency.

• Experience in managing Accounts Payable (AP) and Accounts Receivable (AR).