Confidential is hiring: Executive Assistant Office Manager in San Diego

Seeking tech-savvy Executive Assistant/Office Manager in San Diego, CA (onsite, full-time).

Requirements:

• Proven experience (minimum 7 years) as an Executive Assistant/Office Manager
• Must be extremely tech-savvy in all Microsoft Office Suite software (Word, Excel, PowerPoint, Outlook), QuickBooks Online, and other relevant applications and overall tech savvy with phones, email accounts, etc.
• Strong organizational, time-management, and communication skills.
• Attention to detail and ability to handle confidential information with discretion.
• Bachelor’s degree or equivalent experience preferred but not required.

Duties include but are not limited to:

• Oversee daily office activities.
• Maintain inventory of office supplies and place orders as necessary.
• Coordinate maintenance and repairs for office equipment and facilities.
• Provide high-level administrative support to the Executive, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare and distribute memos, letters, reports, and other documents.
• Assist in preparing PowerPoint presentations and documents for meetings.
• Utilize QuickBooks Online expertise to manage bookkeeping needs.
• Process payments and conduct office accounts payable functions.
• Perform bank statement reconciliations and ensure accuracy in financial records.
• Demonstrated proficiency in Microsoft Office Suite for document creation, data analysis, and communication.
• Assist in the preparation and submission of expense reports, ensuring accuracy and adherence to company policies.

Salary will depend on experience, education and skillset, $60-85,000 per year including bonus.