Recruiting & HR Coordinator Job at Vertex Global Solutions in Washington

Recruiting & HR Coordinator
We are seeking a proactive and detail-oriented Recruiting & HR Coordinator to support attorney and professional staff recruiting as well as other human resources activities across the firm. This role is vital to ensuring smooth execution of recruiting, onboarding, and professional development initiatives. The position reports to the Manager of Firm Talent and Recruiting.
Location: Washington, DC or New York, NY
Job Type: Temporary to Permanent | Monday-Friday, 9am-5pm EST, Hybrid, 3 days in office and 2 days remote.
Reporting To: Manager of Firm Talent and Recruiting
Compensation: $33.65 an hour ($70,000 base salary)
Responsibilities

• Monitor the Careers inbox daily and create attorney candidate profiles in viDesktop.
• Review attorney applications for completeness and ensure they meet minimum requirements.
• Track candidate application statuses, interview evaluations, and offers extended.
• Schedule in-person and virtual interviews for attorney and staff candidates.
• Draft and send candidate communications, including interview confirmations and rejection letters.
• Coordinate with local admin teams regarding interviews and internal/external recruiting events.
• Provide onsite support for in-person interviews and recruiting events, including Clerk Recruiting Receptions.
• Manage the recruiting cycle calendar and maintain search firm fee agreements in NetDocs.

• Coordinate new hire orientation schedules and assist with preliminary onboarding activities.
• Track attorney bar and court admissions, CLE certificates, and compliance periods.
• Assist with CLE accreditation applications and attendance tracking for internal CLE events.
• Create, test, and manage viDesktop credentials for new hires and employees.
• Support the annual performance management process and attorney professional development initiatives.
• Assist with ad hoc recruiting and HR projects and serve as a backup to local admin teams.

Qualifications

• BA/BS degree required.
• 1 plus years of recruiting and/or HR experience at a law firm
• Experience interacting directly with attorneys and partners.
• Excellent communication, customer service, and organizational skills.
• Ability to multitask, prioritize effectively, and work independently.
• Strong attention to detail and time management skills.
• Proficiency in viDesktop and Microsoft Office; willingness to learn additional platforms.
• Ability to anticipate needs and take initiative with minimal supervision.
• Collaborative mindset and ability to work across offices.