Administrative Associate, Recruiting Operations, Texas McCombs Job at University

CUSTOMER and CONSTITUENT SUPPORT: Facilitate a positive recruiting experience for employers and students at the McCombs interview facilities. This includes front desk reception (greeting and assisting employers and students), daily operations, and inventory management (ordering/stocking of supplies, refreshments, etc.). Assist recruiters with scheduling questions, messages, wireless access, hospitality, directions and similar tasks. Collect and maintain contact information of visitors and administer post-visit surveys to collect feedback on the employer recruiting experience.ADMINISTRATIVE AND SYSTEMS SUPPORT: Assist in recruiting and reservation systems with room reservations, proof-reading job postings, and event booking processes. Monitor and administer job postings and new employer authentication in recruiting systems and assist with routing of job and event postings. Provide critical review of interview schedules and job postings for inaccuracies and policy breaches. Manage room reservations for departmental events such as employer information sessions, as well as student room reservations for interview rooms. Provide administrative support for the planning and execution of recruiting events (i.e. information sessions, networking events, interviews etc.). Track expenses, process invoices, submit purchase orders, reimbursements and execute other administrative processes as required. Provide data entry and updates in RecruitMcCombs and other platforms as necessary.STUDENT EMPLOYEE MANAGEMENT: Manage the scheduling and work assignments of multiple part-time student employees to ensure student coverage at events and interview centers as needed. With support from team leadership, manage the hiring, training, supervision and project allocation of student employees to ensure interview and event success.FACILITIES MANAGEMENT: Ensure functionality and cleanliness of Rowling Hall Interview Center (RHIC) as well as the staff breakroom. Coordinate maintenance, cleaning, and repairs with the building superintendent to maintain optimal professional appearance/functionality. Ensure facility is closed properly each night and outfitted for the following business day. Manage inventory levels of amenities for recruiters and supplies for staff. Support operations in the Ford Career Center (FCC) as assigned. COMMUNICATIONS SUPPORT: Provide operational communications support through creation and/or maintenance of print and electronic signage, web information, and instructional materials (i.e., maps, logistics, safety information, marketing materials, etc.) for interviews and events. Monitor and route communications via the team email inbox. Assist in editing, formatting, and distributing external communications. Assist team members in creating, designing, and uploading email campaigns and launches. Employ electronic and print media, including brochures, flyers and message monitors to assist Recruiting Operations team in marketing employer events. Assist in monitoring and updating employer-facing content on the CMCR website. Assist with departmental initiatives and other related functions as assigned.Support both interview facilities and Recruiting Operations teams across all McCombs programs as needed