HR Coordinator Job at American Eagle Outfitters in New York

Job Description

POSITION TITLE: HR Coordinator - Brand and Product

REPORTS TO: Manager - HR

Position Summary: We are seeking an HR Coordinator to provide support and assistance to the Brand and Product Human Resources Team, while ensuring effectiveness and efficiency of HR programs, initiatives and communication. This role is a great opportunity to learn and master HR fundamental skills, while building business acumen within a fast-paced corporate environment.

Your key responsibilities will include:

• Assist HR Business Partner team with coordination of all HR initiatives.
• Assist and support the coordination of all internal movement, inclusive of coordinating job descriptions with the hiring manager and compensation, requesting of compensation proposals, preparing weekly offer log submissions and creation of compensation profiles.
• Support On-Boarding of new Associates through partnership with Onboarding, Recruiting and Hiring Managers on new hire set up, paperwork and facilitations of check-ins with Associates and Managers on experience; record & report findings and results.
• Directly support the company's Performance Management Program and assist with communication to Departments on related process, training and materials.
• Own and monitor contingent and temporary worker usage and ensure adherence to contingent labor policy through administrative support in the Vendor Management System (VMS- System One). Ensure proper submission of approval forms, IT requests, in partnership with hiring managers.
• Maintain and own consistent finance meetings on a bi-weekly cadence to ensure temporary work is within budget.
• Own the Associate exit process through scheduling and conducting of exit interviews, coordinating paperwork, tracking of exit feedback and partnering with appropriate HR Manager on communication of feedback to department Executives and Leaders.
• Maintain Organizational Charts for Departments supported and execute needed alignment changes in the HRIS system to ensure accurate visibility and reporting on headcount and budget.
• Assist HR Manager in organizational training efforts such as preparing training materials, room set up, participant tracking and facilitation support.
• Act as a resource for Associates and Management on company practices and policies relating to benefits, pay, PTO, status changes and other administrative functions.
• Assist Brand and Product HR team with administrative functions including but not limited to department and associate file maintenance, copying, faxing, assembling packets and materials, invoice follow-up, ordering supplies, scheduling, coordinating meetings and maintaining meeting minutes as needed.
• Own and manage the hiring process of contract conversions from start to finish.
• Maintain and own tax withholding "Auto Reply" to NYS/NYC Nest change notifications.
• Maintain bi-weekly Overtime Reports to total Brand and Product leadership teams.
• Responsible for ensuring Associates on a leave of absence return into the business smoothly.
• Responsible for signing off on all New York ESA time sheets.
• Responsible for maintaining the New York Design office Engagement by providing presence and on the ground support for the New York Design Office (i.e. company events, initiatives & seating).
• Provide recruiting support on an as needed basis.
• Required to be in the New York Design Office two days per week.
• Additional responsibilities and special projects as assigned.

We are seeking a candidate with the following qualifications:

• Bachelor's degree in Business Administration, Human Resources Management, Organizational Development, Communication, Psychology or related field of study preferred.
• 2+ years of experience preferred in an administrative position involving HR related work.
• Outgoing and gregarious, enjoys interacting with a variety of people
• Self-motivated with critical attention to detail, deadlines and reporting.
• Prior experience with an HRIS system preferred.
• Handle proprietary and non-routine information with utmost confidentiality.
• High degree of proficiency MS Office Suite, Outlook & Internet applications
• Strong verbal and written communication skills.
• Exceptional customer service demonstrated through positive actions.
• Ability to prioritize and manage time effectively.
• Ability to work in a fast-paced and deadline-oriented environment.
• Demonstrated collaborative skills and ability to work well within a team.

PAY/BENEFITS INFORMATION:

• Actual starting pay is determined by various factors, including but not limited to relevant experience and location.
• Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.
• Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click HERE.
• AEO may also provide discretionary bonuses and other incentives at its discretion.

About Us

American Eagle Outfitters (NYSE: AEO) is a portfolio of unique, loved and enduring brands with merchandise assortments that consist of high-quality, on-trend apparel, intimates, activewear, accessories, and personal care products.

AEO operates stores in the United States, Canada, Mexico, and Hong Kong, and ships to approximately 80 countries worldwide through its websites. American Eagle and Aerie merchandise also is available at more than 300 international locations operated by licensees in approximately 30 countries.

AEO is an Equal Opportunity Employer and is committed to complying with all federal, state and local equal employment opportunity ("EEO") laws. AEO prohibits discrimination against associates and applicants for employment because of the individual's race or color, religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, disability, gender identity or expression, marital or partnership status, domestic violence or stalking victim status, genetic information or predisposing genetic characteristics, military or veteran status, or any other characteristic protected by law. This applies to all AEO activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. AEO also provides reasonable accommodation of religion and disability in accordance with applicable law.

Applications will be accepted until the Apply Before date (if applicable), but may be extended based on applicant volume.