Executive Assistant Job at Atrium: Staffing in New York

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a well-known fashion company that is looking for an Executive Assistant to come in and support two executives.

Salary/Hourly Rate:

$30/hr - $40/hr

Position Overview:

The Executive Assistant provides high-level administrative support to senior leadership within the organization, ensuring smooth operations across various tasks and projects. This Executive Assistant might also be responsible for high-level international travel. This Executive Assistant would thrive if they had past fashion experience. This Executive Assistant would also thrive if they are comfortable with a fast-paced environment, strong communication, and okay with the hybrid schedule but must be flexible.

Responsibilities of the Executive Assistant:

• Manage contacts, calendars, and appointment scheduling for the executives, coordinating logistics for meetings and conferences.
• Organize and coordinate logistics for departmental and company-wide meetings, including reviews, strategy sessions, and team off-sites.
• Proactively manage and prioritize communications, emails, calls, and reports, ensuring a timely flow of information.
• Maintain and organize files and communications to ensure efficient information management.
• Arrange travel and accommodations, prepare itineraries, and manage expense reports for executives and their teams.
• Collaborate on projects, including preparing presentations and reports for leadership meetings.
• Draft, edit, and format correspondence and presentations with minimal supervision.
• Follow up on tasks to ensure timely completion and adherence to deadlines.
• Process invoices and generate regular reconciliation reports.
• Maintain organizational systems, office supplies, and business continuity resources.
• Assist with new employee setup, onboarding, and IT requests.
• Coordinate team-wide meetings and facilitate internal communications, including HR policies and reminders.
• Oversee employee engagement activities and social committees, including managing summer intern programs.
• Provide general administrative support to the teams as needed, managing various projects and requests.

Qualifications for the Executive Assistant:

• 3 - 5 years of experience in an administrative assistant role, ideally in a business, planning, or retail environment.
• Proficiency with online meeting tools, video conferencing, and remote communication platforms.
• Ability to effectively manage multiple communication channels (email, text, and team apps) and organize workflows for senior leaders.
• Experience coordinating work-related events, meetings, and other team support functions.
• Highly organized with excellent attention to detail and the ability to maintain schedules, filing systems, and calendars.
• Strong prioritization, time management, and follow-up skills.
• Flexibility and ability to handle changing priorities and multiple tasks simultaneously.
• Strong verbal and written communication skills, including drafting correspondence with minimal direction.
• Exceptional interpersonal skills with a proactive and resourceful approach to tasks.
• Strong project management capabilities, able to manage multiple responsibilities efficiently.
• Expert in Microsoft PowerPoint, with proficiency in Outlook, Excel, and Word.
• Familiarity with managing multiple calendars and utilizing macros for efficiency is a plus.
• Ability to work effectively in a team-oriented, fast-paced environment.

Education Requirements:

• Bachelor's degree (or equivalent) is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).