Executive Assistant Job at Artera Company in Atlanta
Artera Company, Atlanta, GA, United States, 30301
Job Title: Executive Assistant to the CPO and CLO
Location: Atlanta, GA
Reports To: Executive Assistant to the CEO
Job Summary
We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the Chief People Officer and the Chief Legal Officer. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment.
Key Responsibilities
Executive Administrative Support
* Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks.
* Coordinate travel arrangements, including itineraries, accommodations, and expense reports.
* Maintain composure and professionalism in occasionally high-pressure situations.
* Exhibit confidence and ease when interacting with senior executives.
* Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset.
* Demonstrate a commitment to excellence and a desire to consistently excel in the role.
Strategic Partnership
* Serve as a trusted partner, anticipating needs and taking proactive action accordingly.
* Prepare detailed materials, research, and presentations for meetings.
* Track action items from meetings and ensure timely follow-up and execution.
Team Collaboration
* Act as a liaison between the executive and internal/external stakeholders.
* Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met.
Project Management
* Manage multiple projects and deadlines with efficiency and attention to detail.
* Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines.
Event Planning
* Organize and execute executive-level events, such as board meetings, conferences, and client meetings.
* Handle all event logistics, ensuring flawless execution.
Confidentiality and Discretion
* Handle sensitive information with the utmost confidentiality and professionalism.
* Exercise sound judgment in managing information and determining what requires escalation.
Qualifications and Skills
Required:
* Bachelor's degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered.
* 10+years of experience supporting C-level executives or equivalent senior leadership roles.
* Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Proven experience with Event Management, including planning and coordinating executive-level events, meetings, etc.
* Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur, Legal Tracker, or other business platforms, with a proven ability to adapt to new technologies quickly.
Attributes:
* Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines.
* Communication: Excellent written and verbal communication skills with a professional demeanor.
* Problem-Solving: Strong critical thinking and decision-making abilities.
* Proactivity: Anticipates needs and takes initiative without prompting.
* Emotional Intelligence: Strong interpersonal skills with an ability to handle sensitive situations.
* Adaptability: Thrives in a fast-paced, ever-changing environment.