Dasmen Residential
Executive Assistant Job at Dasmen Residential in Ramsey
Dasmen Residential, Ramsey, NJ, United States, 07446
DASMEN Residential is seeking an experienced Executive Assistant to support the CEO. This role is pivotal in ensuring smooth internal operations, maintaining efficiency, and facilitating communication across the executive team and other departments. The ideal candidate will have exceptional time management skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Draft and manage internal memos, reports, and communications on behalf of the CEO.
Coordinate meetings, schedule appointments, and manage the CEO's calendar to ensure optimal time allocation.
Collaborate with executive staff and department heads to track project progress and follow up on tasks as directed by the CEO.
Attend meetings, take detailed notes, and create comprehensive documentation, ensuring follow-ups and action items are clear.
Maintain, review, prioritize, and organize both physical and electronic files for company executives to ensure accessibility and accuracy.
Requirements
Required Skills & Qualifications:
An eye for detail to ensure accuracy in communications, scheduling, and document management.
Strong skills in Microsoft Office Suite (Word, Excel, Outlook).
Ability to prioritize tasks effectively, manage time, and handle multiple projects simultaneously.
Exceptional interpersonal, written, and verbal communication skills. Capable of communicating with all levels of the organization.
Demonstrated ability to take initiative, exercise good judgment, and manage projects proactively.
Additional Qualities:
EDUCATION AND/OR EXPERIENCE:
Why You Should Work for DASMEN:
Key Responsibilities:
- Internal Communication & Reporting:
Draft and manage internal memos, reports, and communications on behalf of the CEO.
- Calendar Management:
Coordinate meetings, schedule appointments, and manage the CEO's calendar to ensure optimal time allocation.
- Project Coordination:
Collaborate with executive staff and department heads to track project progress and follow up on tasks as directed by the CEO.
- Meeting Support:
Attend meetings, take detailed notes, and create comprehensive documentation, ensuring follow-ups and action items are clear.
- File Management:
Maintain, review, prioritize, and organize both physical and electronic files for company executives to ensure accessibility and accuracy.
Requirements
Required Skills & Qualifications:
- Detail-Oriented:
An eye for detail to ensure accuracy in communications, scheduling, and document management.
- Technology Proficiency:
Strong skills in Microsoft Office Suite (Word, Excel, Outlook).
- Time Management & Prioritization:
Ability to prioritize tasks effectively, manage time, and handle multiple projects simultaneously.
- Communication:
Exceptional interpersonal, written, and verbal communication skills. Capable of communicating with all levels of the organization.
- Proactive & Judgment:
Demonstrated ability to take initiative, exercise good judgment, and manage projects proactively.
Additional Qualities:
- Excellent time management skills and the ability to meet deadlines.
- Strong organizational skills with the ability to maintain a calm and professional demeanor under pressure.
EDUCATION AND/OR EXPERIENCE:
- At least 2 years in administrative support functions
Why You Should Work for DASMEN:
- Competitive salary & high bonus potential
- Medical, Dental, Vision Insurance
- Generous vacation and sick leave policy
- Extensive Paid Holidays
- Employee recognition and awards
- Free life insurance
- Short term disability
- Company-wide events
- A work family you can always rely on
- Employee Mentorship program
- Reimbursement program for industry schooling
- Employee housing discount
- Awarded Best Places to Work by multiple organizations
- Associate referral bonus
- Paid maternal and paternal leave
- Ongoing training
- Internal growth opportunities