Rutgers University
Secretary II Job at Rutgers University in Piscataway
Rutgers University, Piscataway, NJ, United States, 08854
Position Details
Position Information
Recruitment/Posting Title
Secretary II
Job Category
Staff & Executive - Healthcare - Administrative Services
Department
UBHC-Clinical Admin-PISC
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Secretary II for the Quality Improvement Department within Rutgers University Behavioral Health Care.
The primary purpose of the Secretary II position is to provide secretarial services to the Supervising Program Assistant II, the Quality Improvement Department, and the Patient Advocate.
Among the key duties of this position are the following:
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA
Nonexempt
Grade
185
Position Salary
Annual Minimum Salary
45409.00
Annual Mid Range Salary
46319.00
Annual Maximum Salary
47702.20
Standard Hours
35.00
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
Required Knowledge, Skills, and Abilities
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: Moderate physical effort: lift/carry up to 10 lbs. Frequent prolonged sitting. Frequent talking and listening. Frequently walks, bends and lifts.
WORK ENVIRONMENT; Pleasant work environment in a clean, well-lighted, quiet to moderately loud setting.
Special Conditions
Posting Details
Posting Number
24ST2823
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Piscataway (RBHS)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Position Information
Recruitment/Posting Title
Secretary II
Job Category
Staff & Executive - Healthcare - Administrative Services
Department
UBHC-Clinical Admin-PISC
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Secretary II for the Quality Improvement Department within Rutgers University Behavioral Health Care.
The primary purpose of the Secretary II position is to provide secretarial services to the Supervising Program Assistant II, the Quality Improvement Department, and the Patient Advocate.
Among the key duties of this position are the following:
- Responsible for distribution, scanning and data entry of various forms into a database, including clinical incident reports, chart reviews, satisfaction surveys, staff surveys and community meeting surveys.
- Provides secretarial support to the patient advocate.
- Prepares the nominations for the Excellent Award and Master Clinician Award winners.
- Answers telephone calls in a professional and helpful manner.
- Orders and maintains all office supplies for staff on-site and off-site.
- Performs assigned Xeroxing, collating and distributing of material required by unit.
- Provides secretarial support services for multiple research studies.
- Designs Access databases.
- Responsible for assistant in the successful organization of the annual Performance Improvement Fair on two (2) campuses, including designing the multi-paged PI Fair program.
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA
Nonexempt
Grade
185
Position Salary
Annual Minimum Salary
45409.00
Annual Mid Range Salary
46319.00
Annual Maximum Salary
47702.20
Standard Hours
35.00
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program.
- College credits may be substituted on a year-for-year basis for secretarial experience.
Required Knowledge, Skills, and Abilities
- Proficiency in typing, word processing skills, and experience with Microsoft Office Package (Word, PowerPoint, Excel and Access)
- Experience with additional software packages.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: Moderate physical effort: lift/carry up to 10 lbs. Frequent prolonged sitting. Frequent talking and listening. Frequently walks, bends and lifts.
WORK ENVIRONMENT; Pleasant work environment in a clean, well-lighted, quiet to moderately loud setting.
Special Conditions
Posting Details
Posting Number
24ST2823
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Piscataway (RBHS)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity StatementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement