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Varnum

Varnum is hiring: Grand Rapids Legal Secretary - Family Law Litigation in Grand

Varnum, Grand Rapids, MI, United States, 49528


Legal Secretary - Family Law Litigation

Varnum LLP, a Michigan-based, full-service law firm with over 175 attorneys and seven offices, has a full-time opening for an experienced Legal Secretary in our Grand Rapids office supporting our Family law practice team. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team.

ROLES & RESPONSIBILITIES:

  • Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
  • Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form.
  • Files legal documents with appropriate attachments, both electronically and via traditional filing methods.
  • Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
  • Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
  • Receives, reads and routes incoming postal mail.
  • Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
  • Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments, deadlines, and follow-up dates.
  • Reviews calendar reports generated from docket control system.
  • Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
  • Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition.
  • Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
  • Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings
  • Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
  • Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
  • Attend staff meetings, training sessions and other required employee meetings.
  • Copying, typing, scanning, faxing and any other general office duty as needed.
  • Maintains confidentiality in all firm and client matters.
  • Assists with other firm work as directed by attorney or paralegal.
QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:
  • Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
  • Bachelor's degree in legal studies or related field preferred.
Required Skills/Abilities:
  • Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.
  • Excellent proofreading skills.
  • Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
  • Works independently and completes tasks with minimal supervision.
  • Professional demeanor and ability to work well in a team-oriented environment.
  • Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
  • Committed to providing responsive client service.
  • Occasional hours outside of normally-scheduled hours.
Preferred Skills:
  • Knowledge of iManage, Adarant, EAPro, Intapp or other document management systems.
Hours:
  • 8:00 a.m. to 5:00 p.m. Monday-Friday.
  • 100% in-person.

Job ID: 221

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