Administrative Assistant Job at Designblendz in Philadelphia

About Us: Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service. We are looking for a versatile and motivated individual to join our team as a Bookkeeper/Front Desk Executive Assistant.

Job Summary: The Administrative Assistant will be responsible providing administrative support to our executives, and serving as the first point of contact for clients and visitors. This blended role requires a detail-oriented individual with strong organizational skills and the ability to multitask effectively in a fast-paced growing environment.

Key Responsibilities:

Administrative Assistant Duties:

• Greet clients and visitors with a warm and professional demeanor.
• Answer and direct phone calls, taking messages as necessary.
• Manage the firm's calendar, including scheduling appointments and meetings.
• Handle incoming and outgoing mail and deliveries.
• Maintain a tidy and organized front desk area.
• Maintain office supplies and restock areas as required.
• Add and update communications via CRM for new and existing deals
• Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
• Assist with the preparation of presentations, proposals, reports, and other business documents.
• Handle confidential information with discretion.
• Coordinate and organize company events and meetings.
• Perform special projects as directed by leadership.

Qualifications:

• Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
• Proficiency in QuickBooks Online is a must.
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Professional demeanor and strong customer service skills.
• Ability to handle confidential information with integrity.
• Associate's or Bachelor's degree in accounting, business administration, or related field preferred.

Benefits We Offer:

• 401(k) Plan plus matching
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance (fully company paid)
• Long Term and Short Term Disability Insurance (fully company paid)
• Paid time off
• Flexible Schedule - Half-Day Fridays and Work-From-Home Options
• Referral program
• Vision insurance
• Commuter Benefits