Administrative Assistant Job at BEL Environmental Engineering LLC in Livonia

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

BEL Environmental Engineering, LLC (BEL) is a growing civil and environmental engineering, consulting firm. BEL is dedicated to providing their clients with the highest quality of work and the best client experience while enabling our team members to develop to their fullest potential.

We are seeking a detail-oriented and organized Administrative Assistant with accounting experience to join our team. The ideal candidate will support our administrative and financial operations, ensuring smooth and efficient office management.

ADMINISTRATIVE DUTIES

• Support management and team members with administrative tasks as needed to ensure smooth operations.
• Respond to general business emails, vendor emails and phone calls.
• Maintain inventory of office supplies, kitchen supplies, and restocking items as required.
• Sorts and distributes mail and deliveries; May include dropping packages at post office/FedEx/Ups
• Helps coordinate office social events such as happy hour, company meetings, and other activities
• Assists with preparation and cleanup related to office events and meetings.
• Perform general housekeeping tasks to maintain a clean and professional office environment.
• Other tasks as assigned.

ACCOUNTING DUTIES

• Assist with accounts payable and receivable, including processing invoices and payments, identifying discrepancies.
• Scan and upload invoices and documents as appropriate.
• Monthly Credit Card statement reconciliation and entries.
• Manage business vendors and new vendor setup by serving as accounts payable liaison for communicating requirements.
• Preparing and organizing weekly payment runs for review.
• Monitor email inbox for invoices due to vendors.

Position Requirements

QUALIFICATIONS

• High School Diploma or equivalent; associate or bachelor's degree preferred but not required.
• Three (3) years+ previous experience as an Administrative Assistant, Accounting Assistant/Clerk or Office Admin Assistant.
• Proficiency in MS Office (Word, Excel, Outlook)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently on assigned tasks as well as to accept directions or given assignments.
• Must have good communications skills, be able to work as part of a team, and be able to follow instructions accurately.
• Knowledge of basic bookkeeping procedures is a plus.
• Experience with Deltek Ajera is preferred.
• Experience in a consulting or engineering firm is preferred.

This position is currently accepting applications.