Executive Assistant II Job at Texas A&M University - Kingsville in Austin
Texas A&M University - Kingsville, Austin, TX, United States, 78719
Job Title
Executive Assistant II
Agency
Texas A&M University - Kingsville
Department
Provost & Vice-President For Academic Affairs
Proposed Minimum Salary
Commensurate
Job Location
Kingsville, Texas
Job Type
Staff
Job Description
Job Summary
The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.
Essential Duties and Responsibilities
* Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
* Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator's signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management.
* Formulates, Interprets, and implements policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator's representative in dealing with third parties.
* Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
* Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.
* Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
* Analyzes requirements for projects or initiatives.
* Reviews Faculty and Teaching Load Reports for accuracy.
* Reviews, calculates and corrects faculty workloads for CBM 008 report
* Maintains curriculum listing and stores curriculum proposals in Laserfiche and serves on Curriculum Committee.
* Compiles offer letters, transcripts, background checks and self-identification forms in order to maintain faculty files.
* Enters new faculty information into Banner.
* Assists with graduation, which includes making name cards for administrators and guests, reviewing commencement program, lining up administrators and assisting photographer.
* Processes vendor set ups, requisitions, invoices and DBR's.
* Manages the collection of Teacher Load Reports, Reassigned Time and Low Enrollment Forms.
* Serves as an Office Manager. Maintains and monitors budgets and has fiscal records management responsibilities.
The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Minimum Requirements
Education - Bachelor's degree in applicable field or equivalent combination of education and experience.
Experience - Four years of related experience.
Knowledge of - Knowledge of word processing, spreadsheet, and presentation applications.
Ability to - Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.
Supervision of Others
This position may supervise employees.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.