Marketing Executive Assistant Job at Volt Company Defunct in St Paul

Move Forward with Volt Volt is hiring for a Marketing Executive Assistant in New York, NY on a hybrid schedule. As an Executive Assistant you will: reports to, and provides executive support for the VP Marketing and VP Partnerships. The qualified candidate must be able to tactfully and effectively manage the overall functional and organizational needs for a fast-paced environment. In addition, be personable, show a keen attention to detail, ability to manage the Executives' calendar, multi-task and communicate professionally. The candidate will have excellent knowledge of the day-to-day requirements to be effective in this type of role and demonstrate an ability to effectively accomplish key tasks. ? Manages schedule, calendar and respective departments needs as needed ? Interacts with internal senior executives and their offices and external partners as needed ? Manages and prepares documents including meeting agendas, presentations, and reporting ? Occasionally creates presentations using Keynote, Google Docs or MS Office Suite ? Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc. ? Manages Travel and Expense (including understanding of company expense policies) and creates expense reports and reconciles credit card account as needed ? Maintains standards of strict confidentiality with respect to all matters and documents. ? Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates ? Assists with departmental tasks, including conference room requests, team events, employee recognition efforts, offsites ? Oversee master schedule of partner communications and portfolio status ? Provide strong international coordination to ensure alignment across priority projects, industry categories and best practices This is a full-time 2-month contract with the possibility of extension on a hybrid schedule (Mon-Thurs in office, Fridays remote). The ideal candidate must have: ? Excellent computer proficiency - Mac & Windows: Microsoft Word, Excel, PowerPoint, Slack ? Exceptional professionalism and collaboration ? Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly ? Extremely comfortable working in fast-paced environments ? Detail oriented with the ability to maintain professionalism under pressure ? Ability to anticipate needs, be proactive, resourceful and flexible ? Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture ? Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels ? Organizational and follow-thru skills with the ability to work on many projects simultaneously ? Effective communicator, both verbally and written ? Proactive in thinking of ways to improve productivity and efficiency ? 4 years experience with a high-volume executive Preferred Qualifications: ? SAP & Workday experience ? Entertainment or marketing experience ? Previous Executive support experience in a digital environment ? Experience working with International territories and time zones preferred Pay rate: $33.00-$35.55/hr *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kin of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. Job ID : 433384