Administrative Assistant 1

About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653. Location Augusta University Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information Our Mission: We cultivate a comprehensive experience that ensures a transformative transition into our shared community. Our Vision: We envision an experience that empowers change-makers, uplifts our visionaries, and promotes a community of life-long scholars. Our Purpose: The Office of New Student and Family Transitions serves as the cornerstone of transformative beginnings at Augusta University, creating comprehensive programs and services that bridge the journey from acceptance to achievement. Through orientation, family programs, and transition initiatives, we create pathways that empower students and their supporters to navigate, thrive in, and contribute to the Augusta University experience while fostering an all encompassing environment where every new member of our community feels welcomed, prepared, and inspired. Job Summary The Administrative Assistant 1 manages the daily administrative support operations of the Office of New Student & Family Transitions, including planning, organizing, and managing the administrative staffing resources including the orientation reservation system. Serves as receptionist for the office operations including direct customer service to prospective students and their family members and serves as the Director's administrative assistant (e.g., coordinates Director's schedule and other staff schedules). Assists with budget planning and oversight, including purchasing and payroll for orientation leaders and is responsible for many aspects of the budget, including planning, oversight, and purchasing. Supports program/event management for orientation, family weekend, and other programs managed by the office. This position supervises 2 student assistant employees (e.g., recruits, hires, trains, manages, oversees time and absence). Works on various projects and tasks. The position also manages our employee records. Responsibilities The duties include but are not limited to: Provides direct support to the Director and the Office of New Student & Family Transitions by planning, organizing and managing the administrative staffing resources, as well as program/event management for orientation, family weekend, and other programs Manages the daily operations of the office, including scheduling appointments Assists staff with program/event management to include logistical and food reservations Manages the online Orientation (D2L) system by adding students and monitoring their progress Process paperwork/epar for staff positions Assists with coordination and record keeping of monthly orientation committee meetings Maintains adequate copies and forms Sorts and distributes incoming mail/correspondence to appropriate individuals Prepares travel and expense statements for Director, Assistant Director, and Orientation Leaders Maintains internal employee records, including vacation requests, hiring documents, and other employee information Serves as primary receptionist for the Office of New Student & Family Transitions Greets all guests to the office Answers the phone, takes messages, transfers phone calls, and answers questions Orientation and family weekend scheduling via online reservation system Ensures students and family members complete appropriate forms utilizing computerized intake system Assists with budget planning and budget oversight, including purchasing and payroll for Orientation leaders Participates in budget planning Provides ongoing assessment of budget accounts Generates monthly budget reports Runs weekly budget reports to monitor status of all accounts Reconciles orientation payments daily between online reservations and payment systems Receives all purchases in PeopleSoft system and sign off on all P-Card purchases on-line in Works Submits requisitions and check-requests Manages and reconciles budgets to include the purchasing of office supplies, equipment, and furniture Performs other duties as assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of three (3) years' progressively responsible experience in administrative support positions. OR High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six (6) years of progressively responsible experience in administrative support positions. Knowledge, Skills, & Abilities KNOWLEDGE Proficient in Microsoft Office and other computer software/databases SKILLS Excellent interpersonal, written and verbal communication skills Detail-oriented with strong organizational, time-management, prioritization and multi-tasking skills ABILITIES Ability to maintain confidentiality. Shift/Salary/Benefits Shift: Days/Monday - Friday Pay Band: B2 Salary: $15.77/hourly - $17.77/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today https://www.augusta.edu/hr/jobs/ Search by job id 280312 Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365