Administrative Assistant Job at The Alden Network in Chicago

The Alden Network -

As an Administrative Assistant, you will provide administrative support to the CEO, ensuring smooth operations and effective communication across the organization. This role requires a proactive, adaptable individual who is capable of managing multiple tasks, maintaining confidentiality, and prioritizing day-to-day office and administrative needs.

Key Responsibilities:

• CEO Support: Manage the CEOs calendar, including scheduling meetings and appointments. and travel arrangements.


• Correspondence Management: Handle incoming communications (calls, emails, etc.) for the CEO, ensuring timely responses and follow-ups.


• Document Preparation: Draft, edit, and proofread correspondence, reports, presentations, and other documents as needed.


• Meeting Coordination: Coordinate meetings, as needed.


• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and professionalism.


• Project Support: Assist with special projects and initiatives led by the CEO, providing organizational and administrative support as needed.


• Liaison Role: Serve as a liaison between the CEO and other team members, residents, families, and external partners, ensuring smooth communication and follow-up.

Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred.


• Proven experience as an administrative assistant, ideally supporting senior leadership.


• Strong organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.


• Excellent written and verbal communication skills with attention to detail.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.


• Ability to work independently, take initiative, and anticipate the needs of the CEO.


• Strong interpersonal skills and ability to maintain professional relationships with staff, customers, and external contacts.


• Ability to handle confidential and sensitive information with discretion.


• Positive, proactive attitude and a strong sense of professionalism.