PS Executive Assistant Job at University of Utah in Salt Lake City

Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 09/27/2024 Requisition Number PRN39972B Job Title PS Executive Assistant Working Title PS Executive Assistant Job Grade E FLSA Code Administrative Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Monday - Friday VP Area U of U Health - Academics Department 00226 - Cardiology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 39300 to 72700 Close Date Open Until Filled No Job Summary Provides complex administrative support for the Division of Cardiovascular Medicine, primarily working with Cardiovascular Medicine Staff and Faculty. This position is eligible for the hybrid schedule after 3 months of training. This position is eligible for generous university benefits (https://www.hr.utah.edu/benefits/), including; medical-dental-wellness coverage (https://www.hr.utah.edu/benefits/health\wellness.php) , an additional immediately vested14.2% of salary employer contribution (https://www.hr.utah.edu/benefits/retire\401aPlan.php) to retirement (401a), paid leave (https://www.hr.utah.edu/benefits/paidLeave.php), paid holidays (https://www.hr.utah.edu/benefits/holiday.php), tuition assistance (https://www.hr.utah.edu/benefits/tuition.php) for employees and family, free UTA transport pass (https://commuterservices.utah.edu/uta/) and others. Please see additional benefits details at: https://www.hr.utah.edu/benefits/ Responsibilities 1. Provides administrative support to section physicians and advanced practice clinicians by managing their calendars and meetings, making travel arrangements, purchasing/ordering supplies, submitting financial reimbursements, and various other administrative tasks. 2. Schedules and coordinates meetings for section team: creates agendas, takes meeting minutes as requested and distributes, and sends meeting reminders 3. Assists with faculty recruitment by coordinating recruitment visits. 4. Manages faxes for the division. 6. Assists with hiring Post-Doc Fellows for supported physicians as needed. 7. Tracks medical licensing and credentialing for supported physicians and clinicians; assists with renewing and submitting applications as needed. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. PROBLEM-SOLVING Incumbents use independent judgment in resolving various problems involving faculty, staff, students, and the general public. They also use judgment and discretion when advising others of the executive's views on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff. Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required. This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (). Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education) Yes No Indicate the number of years of office management and/or supervisory experience that you have: Less than 1 year 1 year or more, but less than 2 years 2 year or more, but less than 4 years 4 years or more, but less than 6 years 6 years or more Indicate your level of knowledge/expertise in finance/budgeting: None Minimal Moderate Extensive Do you have previous work experience in a college/university environment? Yes No Applicant Documents Required Documents Optional Documents Resume Cover Letter Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call 801.581.2169