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AGG Legal Staffing

AGG Legal Staffing is hiring: Receptionist in San Francisco

AGG Legal Staffing, San Francisco, CA, United States, 94199


Prestigious Law Firm is seeking a Receptionist for a 12-week assignment. The position is 5 days in office with the hours being 9:00 am to 5:30 pm, a 37.5 hour work week. The responsibilities include answering phones, greeting guests, setting up visitors with security, restocking the snacks in the kitchen area, possibly ordering and/or picking up lunch and any other projects as needed.

KEY RESPONSIBILITIES of this role include, but are not limited to:

  • Maintain a professional and welcoming reception service for internal and external personnel;
  • Professionally and promptly answer phones, take messages, and redirect calls to appropriate person or voicemail;
  • Organize and liaise with couriers regarding mail to be sent to and from office;
  • Housekeeping including tasks to ensure cleanliness, tidiness and sufficient stock levels for supplies in kitchen, general office, meeting rooms, copy, and supply rooms;
  • General office organization;
  • Book meeting/conference rooms and arrange catering when required, including organizing and planning the delivery of a weekly lunch and a monthly celebration with desserts for employees;
  • Process daily mail incoming and outgoing;
  • Purchase office and kitchen supplies;
  • Liaise with building maintenance when required;
  • Make hotel and travel reservations when necessary;
  • Safety Monitor for building emergency and safety drills;
  • Main contact for parking validations;
  • Physical file creation and set up (when needed);
  • Document filing in physical folders (when needed);
  • Conflict of Interest checks, when needed;
  • General administrative assistance when required.
  • Assist Firm Administrator in ad hoc and one-off tasks and projects.
  • KEY COMPETENCIES:
  • Comprehensive understanding of company policies, procedures and processes;
  • Maintains confidentiality;
  • Establishes and maintains interpersonal relationships and promotes a positive work environment;
  • Methodical approach to work, with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work.