HR Administrator/Office Manager Job at CIO Solutions in Fresno

About us: CIO Solutions provides premium IT services to small and large businesses, affordable housing developments, medical practices and non-profit organizations. We have been around for over 30 years and continue to grow each year with one goal in mind – to provide our clients with custom IT solutions supported by knock it out of the park customer service. Our team works out of offices located in Santa Barbara, San Luis Obispo and Fresno, CA.

About you: We love great candidates with technical chops, but we know there is more to a great fit than that. Do you truly enjoy putting a smile on a client’s face? Wishing a co-worker happy birthday with a jar of homemade salsa? Staring down challenges like a lion on the Savannah?  If the answer is, “yes”, “yes” and “yes!” then we would like to hear from you.

About the job: The HR Administrator/Office Manager is responsible for maintaining employee records, assisting with recruiting efforts, managing benefit open enrollment and coordination with vendors, providing support to employees by answering questions and facilitating contact with appropriate resources. This role also manages the daily operations of the office, including maintaining office supplies and equipment. Note, this is a hybrid role; regular in-office presence in the Fresno office is required.

Compensation Package Includes:

• Competitive Salary
• PTO/sick time
• Health insurance
• Dental and vision reimbursement program
• FSA
• 401k retirement account
• Disability and life insurance

Essential Duties and Responsibilities:

• Office Management: greeting clients as needed, meet with vendors as needed, distributing mail and other deliveries, kitchen supplies, shipping and receiving, assisting with random requests from other offices that need a physical presence, inventory management, including e-waste management
• Benefits Management: open enrollment process management, coordinate and schedule meetings with brokers/fiduciaries. Referrals for employees to correct resources to respond to questions and requests.
• Candidate Administration: Schedule interviews, create meeting invites, notify candidates of next steps/declination. Run background checks as requested.
• New Hire/Employee Termination Administration: Responsible for administration of internal onboarding process, including paperwork package for new hires, benefits notification, addition of new hire into payroll software, setup office access. I-9 document management.
• Payroll Administration: Manage employee timesheets, to include lunch/break premiums, confirm and/or correct time entries as needed, manage call out/PTO calendar, work with payroll vendor
• Documentation: Maintain required training documentation, including sexual harassment training logs/certifications. Employee handbook updates
• Collaboration: Work closely with other departments, such as billing and procurement, to ensure smooth coordination and resolution of issues related to invoicing and payments.
• Compliance: Ensure adherence to company policies, procedures, and relevant regulations regarding Human Resources processes.

Knowledge, Skills, and/or Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education: Relevant certifications for Office and/or HR Administration are a plus.
• Experience: Proven experience (3+ years) in HR and/or office. Familiarity with HR software is preferred.
• Skills:
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR software.
  • Strong understanding of human resources principles and practices.
  • Excellent organizational and time management skills with attention to detail.
  • Ability to prioritize tasks and meet deadlines.
  • Effective communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality.
• Personal Attributes:
  • Demonstrate a high level of integrity and honesty in all interactions with co-workers, clients, and vendors.
  • High level of accuracy and attention to detail.
  • Strong problem-solving abilities and analytical skills.
  • Proactive and able to work independently with minimal supervision.
  • Positive attitude and customer-focused mindset.
• Working Conditions:
  • Remote/in office (hybrid)

• Application Process:
  • Interested candidates should submit a resume and cover letter.

Powered by JazzHR

FoIJMXBrw0