Executive Assistant Job at Univision Communications Inc. in Los Angeles

THE ROLE & TEAM:

Televisa Univision is looking for an experienced Executive Assistant responsible for providing confidential, high-level support to a multiple executives within our dynamic and growing media organization. The Executive Assistant will complete a broad variety of administrative tasks and provide executive support in a one-on-one working relationship, with a willingness to support other executives, as needed. This individual must be proactive, resourceful and enjoy working in a fast paced, results-driven environment. The ideal candidate will take immense pride in their work, have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizations skills. The Executive Assistant must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion and always maintaining a professional, friendly, and collaborative demeanor.

ABOUT YOU:

You are a strategic, motivated, enthusiastic self-starter who can work effectively in a dynamic media environment.

YOUR DAY-DAY: (aka Responsibilities)

* Manage the executives' day, learning to anticipate requests and information needed to ensure that they are prepared, and the days operate smoothly and efficiently with minimum surprises

* Maintain an extremely active calendar of appointments, extensive and at times complex travel arrangements and detailed itineraries for travel, meetings, agendas, and compiling documents for travel related meetings.

* Manage multiple competing priorities daily and execute within set guidelines, take initiative to assist as issues arise and find/propose solutions to problems as they arise.

* Receive and screen communications including telephone calls and use independent judgment to discern issues that require priority attention.

* Research, extract and compile data for the executive and team for routine and special projects.

* Respond to requests for information from external and internal sources in a timely and accurate manner.

* Coordinate calendars for team meetings and events, meeting locations, meals and activities, as needed

* Organize and maintain filing system and order office supplies.

* Compose and prepare correspondence (presentations, memos, emails) on request, as may be needed.

* Maintain discretion regarding confidential information that passes through the office of the executives.

* Leverage technology to achieve greater efficiency in supporting the Executives

* Availability to connect and communicate outside traditional work hours, may be needed

* Minimum 5+ years' experience as an Executive Administrative Assistant at C-suite level

* Experience managing and effectively working with others to prioritize busy calendars across C-suite attendees

* Experience preparing with complex travel arrangements that often change quickly

* Spanish & English fluency - excellent verbal and written communication skills in both languages

* Proven organizational skills with excellent attention to detail, an eye for consistent accuracy

* Excellent telephone skills and etiquette.

* Proficient in Microsoft Office (Outlook, Word, Excel and Power Point) Adobe, Social / digital platforms.

Desired Skills & Experience

* Bachelor's degree

* Proactivity and openness to working in a fast-paced environment with attention to detail and "can-do" attitude

* Media/Entertainment industry experience is a plus

* Ability to maintain confidential and sensitive information

* Ability to manage multiple priorities concurrently

* Ability to prioritize work and meet deadlines

* Ability to work under pressure with frequent interruptions

* Self-motivated and ability to work with minimum supervision

* Thorough and exhibit an ability to see projects/tasks through to completion

OUR BENEFITS:

TelevisaUnivision believes that a happy, well-balanced employee is what makes our culture thrive. We offer a wide selection of perks and benefits including PTO; tuition reimbursement; wellness and employee support programs; 401K; and life and other insurance plans. This is all in addition to our comprehensive and competitive health benefits package featuring medical, dental and vision coverage options.

Exact compensation may vary based on skills, experience, and location. Please note the national salary range listed in the job posting reflects the new hire salary range across levels and U.S. locations that would be applicable to the position.

Salary Range

$70,000 - $85,000.00 + Benefits

Univision is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.