Executive Assistant Job at HR Partners, Inc. in New York

Are you a detail-oriented professional with exceptional organization skills and a knack for keeping everything running smoothly? Do you have the ability to juggle multiple priorities and meet deadlines without breaking a sweat? 

Company Overview: Jean Kristensen Associates LLC (JKA) is a management consulting firm specializing in driving transformative and lasting improvements across industries. JKA provides consulting services focused on supplier diversity, MWBE compliance, community engagement, and professional development. With over four decades of combined experience, JKA has a track record of delivering innovative solutions that help organizations achieve their diversity goals and build capacity within MWBE firms. We pride ourselves on our commitment to excellence, innovation, and the empowerment of our clients and communities.

Position Overview: Jean Kristensen Associates, LLC (JKA) is seeking a detail-oriented and highly organized Executive Assistant to support our leadership team across various business areas, including management consulting, real estate, construction-related services, and security and facility management. The ideal candidate will be a proactive problem-solver with exceptional communication skills and the ability to handle a variety of routine administrative tasks with professionalism and efficiency.

Key Responsibilities:
Administrative Support

• Manage the daily schedule of the leadership team, including coordinating meetings, appointments, and travel arrangements.
• Draft and manage correspondence, emails, and other communications on behalf of leadership.
• Maintain and organize digital and physical filing systems to ensure easy access to critical documents.
• Monitor and respond to inquiries through company email accounts and communication platforms.

Operations and Coordination

• Support JKA’s ongoing projects by tracking deadlines, deliverables, and milestones.
• Coordinate with team members across departments to ensure seamless operations.
• Prepare materials for meetings, including agendas, presentations, and follow-up notes.
• Collaborate with external partners and clients as needed to maintain strong relationships.

Marketing and Communications

• Manage and schedule content for marketing platforms, including Salesforce, Constant Contact, and LinkedIn.
• Assist with creating and distributing newsletters, promotional materials, and client updates.
• Provide administrative support for workshops, webinars, and other events, including registration and logistics.

Financial and Compliance Support

• Track and organize expenses, invoices, and payments in collaboration with the finance team.
• Assist with compliance-related documentation and reporting, ensuring all submissions are accurate and timely.

Research and Reporting

• Conduct research on industry trends, potential clients, and strategic initiatives to support decision-making.
• Assist in preparing reports, presentations, and data analysis for client meetings and internal reviews.

Additional duties as assigned.

Skills and Qualifications:

• Experience: 3+ years of experience as an Executive Assistant or in a similar administrative role. Experience in a professional services, consulting, or real estate environment is preferred.
• Technical Proficiency: Familiarity with Microsoft Office Suite, Salesforce, Constant Contact, Calendly, and other marketing and productivity tools.
• Attention to Detail: Exceptional organizational skills and a strong ability to manage multiple tasks and projects with precision.
• Communication Skills: Strong written and verbal communication skills to interact effectively with team members, clients, and partners.
• Problem-Solving: Proactive mindset with the ability to anticipate needs and solve problems independently.
• Project Management Skills: Proven ability to juggle multiple priorities and meet deadlines without breaking a sweat.
• Confidentiality: Ability to handle sensitive and confidential information with the utmost discretion.

Additional Requirements:

• Bachelor’s degree or equivalent experience preferred.
• Availability to work both in-person and remotely as needed, with occasional travel to JKA offices or events.

At Jean Kristensen Associates, LLC, we foster a culture of excellence, innovation, and collaboration. Joining our team offers the opportunity to work in a dynamic environment that supports career growth, while making a meaningful impact on the communities and industries we serve.

Perks and Benefits

• Competitive salary and benefits package.
• Opportunities for professional development.
• A collaborative and supportive team culture.

If you’re ready to make an impact and grow with us, we’d love to hear from you!

We are an Equal Opportunity Employer.