Executive Assistant/Personal Assistant Job at Interactive Brokers in West Palm B

About INTERACTIVE BROKERS
This is a hybrid role (3 days in the office/2 days remote).

Interactive Brokers Group has been consistently at the forefront of trading innovation, starting with the invention of the first floor-based handheld computer in 1983. We pride ourselves on being primarily a technology company and challenging the status quo. We push boundaries to offer our clients the best trading platform with the most sophisticated features at the lowest cost. Software development is the lifeblood of our firm, and it shows in our stellar brokerage platform. Interactive Brokers is regularly recognized as a leader in the financial services industry.

Interactive Brokers Group is seeking an Executive Assistant and Personal Assistant to work for our Founder. The EA&PA will communicate with others outside and inside the organization, manage busy schedules, and complete complex administrative tasks. An ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks.

Responsibilities:

• Assist with organizational, financial, and personal administration daily.
• Provide personal support, including scheduling personal appointments, managing household or family-related logistics, and handling other personal tasks as needed.
• Manage calendars and organize meetings, including coordinating global and domestic travel itineraries.
• Prioritize and manage multiple projects simultaneously, ensuring timely follow-through on all issues.
• Communicate and handle incoming and outgoing electronic communications.
• Ensure key dates, events, and deadlines are highlighted and communicated beforehand.
• Prepare materials for executive meetings, Board of Directors meetings, and senior management team meetings.
• Organize documents requiring signatures and coordinate with executive staff members on relevant projects.
• Assist with special projects and ad hoc tasks as required.
• Work with IT support to troubleshoot phone and computer issues.

Qualifications:

• Bachelor's degree required.
• Minimum of 5 years experience in administrative and/or personal assistant roles at the executive level.
• Exceptional attention to detail, accuracy, and quality in all tasks.
• Excellent written and verbal communication skills.
• Comfortable working with a diverse range of people and stakeholders.
• Proven ability to manage multiple projects and responsibilities simultaneously.
• Flexible and capable of exercising sound judgment under pressure.
• Respectful of the need for confidentiality and sensitive information handling.
• Demonstrated ability to exercise good judgment in recognizing the scope of authority.
• Proficient in MS Office Suite, particularly Word and Excel.

Company Benefits & Perks:

• Competitive salary, annual performance-based bonus and stock grant
• Retirement plan 401(k) with a competitive company match
• Excellent health and wellness benefits, including medical, dental, and vision benefits, and company-paid medical healthcare premium
• Wellness screenings and assessments, health coaches and counseling services through an Employee Assistance Program (EAP)
• Paid time off and a generous parental leave policy
• Daily company lunch allowance provided, and a fully stocked kitchen with healthy options for breakfast and snack
• Corporate events, including team outings, dinners, volunteer activities and company sports teams
• Education reimbursement and learning opportunities
• Modern offices with multi-monitor setups