Executive Personal Assistant Job at Harbour in Los Angeles

Company Overview

Since 1976, The Condos Family has crafted hand-made furniture in their Sydney workshop. Harrison and Nicholas’ passion for design, detail and architecture drove them to grow their father’s company Tecno Furniture, with an export arm – Harbour. The intricate details of metalwork and craftsmanship have been carefully passed down from one generation to the next. Harbour has extended their offering to inside the home as well - step inside and view our timeless collections both indoor and outdoor.

Job Summary

As the Executive / Personal Assistant to the CEO, you will play a pivotal role in managing their professional and personal schedules, handling confidential information, and acting as a reliable point of contact for internal and external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings.
• Coordinate and facilitate communication between the CEO and internal/external stakeholders.

Administrative Duties

• Handle correspondence, including drafting emails, letters, and memos.
• Maintain and organize records, files, and important documents.
• Oversee expense reporting, invoicing, and budgeting tasks.

Property Development Assistance

• Support the CEO with project coordination, including tracking deadlines and deliverables for property development initiatives.
• Assist in preparing materials for property tours, presentations, and stakeholder meetings.
• Conduct market research and compile reports on real estate trends and opportunities.

Personal Support

• Manage personal tasks such as scheduling appointments, making reservations, and handling errands.
• Coordinate personal and family-related travel and events.
• Ensure the CEO’s personal obligations are balanced with professional commitments.

Problem Solving and Proactivity

• Anticipate the needs of the CEO and address them proactively.
• Handle ad hoc requests and resolve issues with minimal supervision.
• Identify opportunities to improve workflows and increase efficiency.

Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
• 3-5+ years of experience as a Personal or Executive Assistant, preferably in property development, real estate, or a similar industry.

Skills and Attributes:

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and professionalism when handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Familiarity with real estate terminology and project management is an advantage.
• Problem-solving mindset and the ability to work under pressure in a fast-paced environment.

What We Offer

• Competitive salary and benefits package.
• A dynamic and collaborative work environment.
• The chance to make a meaningful impact by supporting the CEO’s vision and goals.

How to Apply

If you are an organized, proactive, and detail-oriented professional who thrives in a fast-paced environment, we would love to hear from you!

Harbour is an Equal Opportunity Employer.