Executive Administrative Assistant Job at Lenovo in Chicago

General Information

Req #

WD00069990

Career area:

Administrative

Country/Region:

United States of America

State:

Illinois

City:

Chicago

Date:

Monday, December 16, 2024

Working time:

Full-time

Additional Locations:
* United States of America - Illinois - Chicago

Why Work at Lenovo

We are Lenovo. We do what we say. We own what we do. We WOW our customers.
Lenovo is a US$57 billion revenue global technology powerhouse, ranked #248 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world's largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo's continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).
This transformation together with Lenovo's world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

Description and Requirements

Job Summary: The Executive Administrative Assistant provides high-level administrative support to the Vice President and Chief Financial Officer of the Lenovo International Sales Organization (ISO). This role involves managing schedules, handling communication, preparing travel, scheduling meetings and performing various clerical tasks. The assistant may also assist with support and communication across the ISO finance organization and global workforce within.

Responsibilities:

• Maintain and update executives' calendar with a focus on optimizing his/her time and ensure they are aware of their schedule and upcoming commitments.
• Act as the point of contact between executives and internal/external clients.
• Organize and coordinate logistics for both in person and virtual meetings, including invitations, catering, equipment setup, etc.
• Draft, review, and send communications on behalf of executives.
• Handle confidential information with discretion and professionalism.
• Arrange travel, accommodations, itineraries, and all trip logistics for executive, including expense report submission.
• Assist with special projects and event planning and execution.
• Provide excellent customer service and address any issues or concerns promptly.
• Assist with budget tracking and financial reporting, inventory management, ordering and expense payment, shipping, data entry, record keeping, and other tasks as requested.

Basic Requirements:

• High School Diploma or equivalent
• 3+ years supporting director level or higher at a large multinational corporation
• Strong written communication skills
• High level skills with various software programs such as Microsoft Teams, Outlook, Word, PowerPoint, Excel, etc.
• Flexibility to work some evening and weekend hours when required
• Must reside in the greater Chicago area and able to work a minimum of 3 days per week at our Motorola HQ at the historical Merchandise Mart located in downtown Chicago.

Preferred Requirements:

• Project management skills and experience.
• Ability to multi-task and prioritize effectively.
• High level of discretion and confidentiality.
• Attention to detail and problem-solving skills.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

Additional Locations:
* United States of America - Illinois - Chicago

* United States of America

* United States of America - Illinois

* United States of America - Illinois - Chicago