GTM Executive Assistant Job at ZoomInfo Technologies LLC in Waltham

At ZoomInfo, we encourage creativity, value innovation, demand teamwork, expect accountability and cherish results. We value your take charge, take initiative, get stuff done attitude and will help you unlock your growth potential. One great choice can change everything. Thrive with us at ZoomInfo.

As an Executive Assistant supporting multiple high-level leaders, you will play a critical role in enhancing the productivity and impact of our leadership team-our secret weapon to success. The ideal candidate will have a proven track record of providing exceptional executive support, possess strong attention to detail, be skilled at anticipating and proactively addressing the needs of our executives, and have a passion for bringing people together.

What you'll do:

• Calendar Strategy: Time is precious, especially for our leaders with competing demands. You'll collaborate with them to identify priorities and effectively plan and manage their schedules
• Communication Management: Act as a gatekeeper for leaders by managing and prioritizing their communications. Proactively schedule calls and tasks from emails, ensuring alignment with the calendar strategy
• Meeting Preparation: Ensure leaders have all required materials and documents readily available, keeping them well-informed and prepared for every engagement
• Provide leaders with timely reminders and help prioritize the document reviews they need to complete
• Information Management: Handle confidential and sensitive information with the highest level of discretion. Organize and manage files, records, and documentation for leaders while ensuring accessibility for the company as needed
• Operational Support: Support special projects and initiatives assigned by the senior leader, including tasks such as research, analysis, and preparing presentations
• Travel Coordination: Plan and coordinate domestic and international travel, including itineraries, accommodations, and logistics, with a focus on time efficiency and cost-effectiveness
• Meeting Management: Serve as the coordinator for large department-wide meetings (e.g., All Hands), taking clear and comprehensive notes and tracking action items to ensure they are communicated to the appropriate individuals.

What you'll bring:

• A highly organized individual with strong attention to detail and the ability to prioritize effectively. The capacity to manage multiple tasks and responsibilities while keeping things organized is essential.
• A proactive executive assistant anticipates the needs of leaders, staying several steps ahead. This foresight and initiative allow them to address issues before they arise, showcasing both resourcefulness and problem-solving skills.
• Clear and effective communication, both written and verbal, is essential. By conveying your messages in a straightforward manner, you eliminate any confusion and help ensure efficient resolution of tasks.
• Highly adaptable and flexible. ZoomInfo is a fast paced company in a fast paced industry and things can change quickly and unexpectedly. You're able to adapt to changing priorities, unexpected situations, with a positive attitude
• Resourceful in finding information, solving problems, and navigating uncertainty, handling challenges independently with confidence.
• You are confident and assertive-capable of saying no to anyone, regardless of their position or demeanor-but always approach situations with grace and composure. Kindness and tact often yield the best results at Zoominfo
• 5+ years of experience providing executive support to high-level laders
• Experience with Google Suite (Calendar, Gmail, etc) preferred
• No travel required

#LI-AP3

#LI-Hybrid

Actual compensation offered will be based on factors such as the candidate's work location, qualifications, skills, experience and/or training. Your recruiter can share more information about the specific salary range for your desired work location during the hiring process. We want our employees and their families to thrive.

In addition to comprehensive benefits we offer holistic mind, body and lifestyle programs designed for overall well-being. Learn more about ZoomInfo benefits here.

Below is the US base salary for this position. Additional compensation such as Bonus, Commission, Equity and other benefits may also apply.

$82,400-$113,300 USD

About us:

ZoomInfo (NASDAQ: ZI) is the trusted go-to-market platform for businesses to find, acquire, and grow their customers. It delivers accurate, real-time data, insights, and technology to more than 35,000 companies worldwide. Businesses use ZoomInfo to increase efficiency, consolidate technology stacks, and align their sales and marketing teams - all in one platform.

ZoomInfo may use a software-based assessment as part of the recruitment process. More information about this tool, including the results of the most recent bias audit, is available here.

ZoomInfo is proud to be an Equal Opportunity Employer. We are committed to equal employment opportunities for applicants and employees regardless of sex, race, age, color, national origin, sexual orientation, gender identity, marital status, disability status, religion, protected military or veteran status, medical condition, or any other characteristic or status protected by applicable law. At ZoomInfo, we also consider qualified candidates with criminal histories, consistent with legal requirements.