Senior Executive Assistant Job at CSRA Fleetcare in Augusta

Job Type

Full-time

Description

The Senior Executive Assistant plays a critical role in supporting the leadership team and advancing organizational priorities by seamlessly combining executive-level administrative support with project coordination responsibilities. As a key member of the leadership team, this position is pivotal in driving operational efficiency, ensuring alignment across strategic initiatives, and maintaining high standards of professionalism and confidentiality.

This role requires a seasoned professional with exceptional organizational skills, a proactive mindset, and the ability to manage competing priorities effectively. This position offers the opportunity to work closely with leadership, driving organizational success and building a strong foundation for future growth.

Key Responsibilities:
Executive Support

• Calendar Management:
  • Coordinate and maintain complex schedules, ensuring time is allocated in alignment with priorities.
  • Anticipate scheduling conflicts and proactively resolve them.
• Meeting and Event Coordination:
  • Plan and prepare agendas for leadership meetings, capturing detailed notes and action items.
  • Organize off-site meetings, retreats, and team-building activities.
• Communications Management:
  • Serve as a gatekeeper for internal and external communications, managing email correspondence, calls, and inquiries.
  • Draft, review, and edit communications, reports, and presentations as needed.
• Travel and Expense Management:
  • Arrange comprehensive travel itineraries, ensuring seamless execution of logistics.
  • Manage expense reporting and reconciliation with accuracy and timeliness.
• Relationship Management:
  • Act as a point of contact for stakeholders, maintaining strong relationships and ensuring effective communication on behalf of executives.
• Confidentiality:
  • Handle sensitive and confidential information with the utmost discretion and professionalism.

Project Coordination

• Strategic Initiative Support:
  • Collaborate with leadership to define project goals, deliverables, and timelines.
  • Track progress against milestones, identifying and mitigating risks proactively.
• Cross-Functional Collaboration:
  • Coordinate between departments and external partners to ensure project alignment and smooth execution.
• Project Reporting:
  • Develop and maintain detailed project plans, status reports, and dashboards for leadership review.
• Process Improvement:
  • Identify opportunities to optimize workflows and improve operational efficiency across projects and executive processes.

Competencies and Attributes:

• Strategic Thinking: Ability to anticipate the needs of executives and contribute to high-level planning and problem-solving.
• Communication Excellence: Strong verbal and written communication skills, with the ability to distill complex information into clear and actionable insights.
• Operational Mastery: Highly organized and detail-oriented, capable of managing multiple tasks and priorities simultaneously.
• Interpersonal Savvy: Exceptional interpersonal skills with the ability to build relationships and collaborate across all levels of the organization.

Adaptability: Comfortable operating in a fast-paced environment with shifting priorities and tight deadlines.

Requirements

Qualifications:

• Bachelor's degree in Business Administration, Project Management, or a related field preferred.
• Minimum of 5 years in a senior administrative or project coordination role, with experience supporting C-suite or senior leadership.
• Proficiency in productivity tools (e.g., Microsoft Office Suite, Google Workspace) and project management software (e.g., Asana, Trello, Smartsheet).
• Experience managing complex projects or organizational initiatives is a plus.

Physical and Work Environment Requirements:

• Ability to work in a professional office setting or remotely as required.
• Flexibility to work extended hours to meet deadlines when necessary.