Executive Assistant- Philadelphia, PA Job at The Calendar Group in Philadelphia

We are seeking a dynamic and highly skilled Executive Assistant with international experience to provide comprehensive administrative support to our CEO & the global executive team. As an integral member of the Executive team, you will manage various activities, events, and personal affairs, ensuring seamless operations in a fast-paced environment. This role requires flexibility, as it may involve working outside regular business hours, including weekends and holidays, to accommodate our global offices.
Responsibilities:

• Oversee the daily administration and operations of the CEO's office.
• Manage a complex and evolving calendar for the CEO.
• Provide administrative assistance to the global executive team.
• Arrange detailed travel itineraries for business meetings and conferences.
• Organize and maintain important files and records.
• Lead and manage special projects, conducting thorough research as needed.
• Prepare and edit correspondence, reports, and presentations.
• Maintain a flexible schedule to support global initiatives.
• Serve as the liaison between the board and internal/external stakeholders.
• Manage meeting agendas, take notes, and ensure follow-up on action items.
• Attend and assist with global off-site meetings as required.

Qualifications:

• A minimum of 10 years of experience supporting C-level executives in a global organization.
• Proven success in managing complex calendars and international travel logistics.
• Exceptional communication, time management, and organizational skills.
• Strong attention to detail with the ability to juggle multiple projects simultaneously.
• Professional demeanor and experience handling confidential information.
• Demonstrated ability to excel in a dynamic and fast-paced environment.
• Proficient in Microsoft Office 365, particularly Outlook, Word, Excel, and PowerPoint.
• Experience working in an international context.
• Willingness to travel for off-site meetings as necessary.
• Previous experience in a technology company is a plus

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