Hughes Recruiting & Consulting
Hughes Recruiting & Consulting is hiring: Finance Administrative Assistant in Ro
Hughes Recruiting & Consulting, Rockford, IL, US
Job Description
Job Description
Finance Administrative Assistant: Rockford, IL
Our customer in Rockford, Illinois is seeking motivated individuals to join their team. We’re recruiting Finance Administrative Assistants to work full-time on 1st shift. As a Finance Administrative Assistant, you will be responsible for answering phones, managing mail, providing excellent customer service, accounts payable and providing administrative and clerical support to the accounting department and operations.
They are seeking motivated individuals to join their team who can contribute to the overall success of the company.
Responsibilities of the Finance Administrative Assistant:
- Answer and transfer phone calls, take messages, screen calls, and handle vendor A/P calls
- Receive, sort, and deliver mail
- Balance the cash drawer, get bank deposits ready, run daily reports and fill out worksheet to be entered into Quickbooks daily
- Maintain office/sales floor supplies
- Help on the sales floor, responding to customer inquiries, and helping customers with questions
- Organize files, perform basic filing and recordkeeping, faxing, scanning and making copies
- Process invoices
- Reconcile vendor statements and resolve payment discrepancies, bank statements, and credit card statements
- Schedule checks/ACH payments and ensure payment is received for outstanding credit
- Create, manage, and produce financial records that track cash flow and payments to vendors and suppliers
- Maintain vendor records and communications
- Prepare and review financial documents
- Manage general-ledger data entry
- Assist Director of Finance/Operations
- Other duties as requested
Finance Administrative Assistant Requirements and Qualifications:
- High school diploma or GED equivalent
- QuickBooks knowledge required
- Prior customer service experience preferred
- Good at multi-tasking would be a benefit in this role
- Outstanding written and verbal communication skills
- Attention to detail
- Time management skills
- General computer skills, including proficiency in Microsoft Word and Excel
- Basic math skills
Pay for Finance Administrative Assistant: Starting at $20-$23/hour.
Finance Administrative Assistant Benefits:
- Health insurance
- 401k program
- Paid weekly
- Direct deposit
- Paid time off
- Paid training
Type: 1st Shift, Full-time
Schedule: Monday - Friday from 9:00am - 6:00pm. 2 Saturdays in December and Christmas Eve until 2:00pm.
Apply now!
Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you’ll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online and complete our application. We’ll be in touch soon!
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{"@context":"http://schema.org","@type":"JobPosting","baseSalary":null,"datePosted":"2025-12-17","validThrough":"2025-12-17","description":"Finance Administrative Assistant: Rockford, IL
Our customer in Rockford, Illinois is seeking motivated individuals to join their team. We’re recruiting Finance Administrative Assistants to work full-time on 1st shift. As a Finance Administrative Assistant, you will be responsible for answering phones, managing mail, providing excellent customer service, accounts payable and providing administrative and clerical support to the accounting department and operations.
They are seeking motivated individuals to join their team who can contribute to the overall success of the company.
Responsibilities of the Finance Administrative Assistant:
- Answer and transfer phone calls, take messages, screen calls, and handle vendor A/P calls
- Receive, sort, and deliver mail
- Balance the cash drawer, get bank deposits ready, run daily reports and fill out worksheet to be entered into Quickbooks daily
- Maintain office/sales floor supplies
- Help on the sales floor, responding to customer inquiries, and helping customers with questions
- Organize files, perform basic filing and recordkeeping, faxing, scanning and making copies
- Process invoices
- Reconcile vendor statements and resolve payment discrepancies, bank statements, and credit card statements
- Schedule checks/ACH payments and ensure payment is received for outstanding credit
- Create, manage, and produce financial records that track cash flow and payments to vendors and suppliers
- Maintain vendor records and communications
- Prepare and review financial documents
- Manage general-ledger data entry
- Assist Director of Finance/Operations
- Other duties as requested
Finance Administrative Assistant Requirements and Qualifications:
- High school diploma or GED equivalent
- QuickBooks knowledge required
- Prior customer service experience preferred
- Good at multi-tasking would be a benefit in this role
- Outstanding written and verbal communication skills
- Attention to detail
- Time management skills
- General computer skills, including proficiency in Microsoft Word and Excel
- Basic math skills
Pay for Finance Administrative Assistant: Starting at $20-$23/hour.
Finance Administrative Assistant Benefits:
- Health insurance
- 401k program
- Paid weekly
- Direct deposit
- Paid time off
- Paid training