Senior Executive Assistant Job at ARA Diagnostic Imaging in Austin

ARA Diagnostic Imaging is seeking an experienced Senior Executive Assistant to join our growing team!

*Must be a local candidate.

Summary:

Performs a wide variety of complex administrative functions that require individual judgment utilizing knowledge of company-wide departmental policies and procedures. Investigates and resolves administrative in areas to include business management, quality, performance improvement, procurement, and public relations. Works in support of executive management.

Essential Functions:

+ Serves as a Senior Executive Assistant for the CEO and COO to include scheduling and maintaining appointments, meetings and travel itineraries, and coordinates related arrangements.

+ Provides support to the President, Executive Leadership Team and the Executive Committee officers.

+ Screens executives mail, e-mail, voice mail and appointments using own judgment and knowledge; routes people and mail to the executive's executive-level subordinates for handling. Prioritizes and resolves inquiries.

+ Receives and initiates outside contacts on behalf of administration with executives and boards members of other companies, regulators, elected representatives, charitable boards, and customers.

+ Attends all executive committee and board of directors meetings.

+ Participates in executive leadership follow-up meetings and is responsible for ensuring all action plans are arranged and executed.

+ Requests and receives agenda items and completes meeting minutes.

+ Distributing agenda and meeting minutes to board members.

+ Serves as a liaison and channel of communication between the board, committees, leaders, and administrative staff.

+ Handles sensitive, confidential information regarding company operations, performance, or value and prevents it from being shared beyond its intended audience.

+ Analyzes data trends and advises executives of significant changes or discrepancies.

+ Plans, organizes and coordinates the administrative aspects of the Executive's office functions.

+ Serves on interdepartmental committees to assist in planning and facilitating Town Hall Meetings and Leadership Team Meetings.

+ Independently prepares complex documentation, reports, charts, graphs, databases and spreadsheets. Develops advanced presentation materials.

+ Researches Administration budget variance and follows up to resolve issues. Provides input in determining the annual Administration budget.

+ Explains policies and procedures to other parties based on knowledge of the company and department guidelines.

+ Collects, compiles and analyzes moderately complex data and information.

+ Coordinates and completes significant special projects independently or in cooperation with other groups.

+ Performs other related duties incidental to the work described herein.

Education/Experience :

Bachelors degree preferred . Five plus years of executive administrative experience required.

Skills/Knowledge :

+ In-depth knowledge of department policies, procedures, and goals as well as administrative support in completing complex tasks

+ Demonstrates the understanding of leadership approaches such as work scheduling, prioritizing and coaching

+ Demonstrates the ability to gain the confidence and cooperation of peers

+ Demonstrates appropriate customer service attitudes and services in a variety of work settings

+ Ability to act independently upon information and make decisions that achieve optimal results

+ Highly motivated with great organizational skills

+ Demonstrates appropriate customer service attitudes and services in a variety of work settings

+ Proficient in word processing, spreadsheets, Internet and presentation software

+ Demonstrates a results orientation for delivering appropriate products and services in an accurate, complete and timely fashion

+ Must be skilled in written and verbal communications, requiring the ability to read and write effectively and efficiently

Working conditions:

May be exposed to negligible electromagnetic radiation. Must have the ability to lift up to 40 lbs.

Success factors: Successful incumbent possesses high energy, drive and positive attitude; is committed to customer service and teamwork; has the ability to multi-task; and, is focused on achieving results.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.