Personal Executive Assistant Job at Sincere in Framingham

Sincere is looking for a seasoned Personal Executive Assistant to join our growing team. We need a multi-tasking, problem-solving, event-coordinating maestro who lives within 20 minutes of Framingham, MA. This full-time role will include a variable mix of Company responsibilities and personal tasks. The ideal candidate has 10+ years of experience supporting C-level executives, and is equally comfortable coordinating hotel arrangements for 50+ people as they are coordinating with a contractor or picking up last-minute groceries. As part of a two-person executive assistant team, this hire will also need to be skilled at delegation, prioritization, and working collaboratively.

In this role, you will:

* Maximize C-Suite efficiency - off-load any and all possible errands, renewals, payments, and business/personal tasks so our leadership team has more time to focus on the business.

* Remain in constant sync with calendars & schedules, ensure awareness of key work and personal commitments, and anticipate needs before they happen.

* Coordinate logistics for quarterly board meetings, quarterly kickoff meetings, executive-level meetings, large in-office events, and other business/personal gatherings.

* Book complete executive & family travel itineraries including flights, ground transportation, hotel accommodations, and supporting activities.

* Manage all aspects of loyalty points programs and travel rewards to maximize value.

* Provide technical support to ensure all systems (A/V, WiFi, security, irrigation) are best-in-class and in working order.

* Source service providers & schedule appointments.

* Handle household tasks - shopping, selling, returns, donations, setup, installation - you get the idea.

* Surprise & delight by handling things we haven't thought of for this list.

Requirements:

* You get things done. Without sacrificing quality. Your results speak for themselves.

* You can handle constructive criticism, and understand that you will be held to a high standard.

* You love lists. You've got processes and systems in place to keep you on track.

* You are an excellent listener and have a superior memory for details. No one needs to tell you something twice. With minimal direction, you're off to the races.

* You have a critical eye. You know what quality looks like, and you won't settle for anything less.

* You are a fantastic communicator - written and verbal. Typos irritate you, you can't stand gerunds, and grammar is (almost) your middle name.

* You are tech savvy, and all your favorite organizational tools are digital.

* You have raw intelligence.

* You understand business and personal etiquette, and can gently guide others.

* You can keep a secret. Discretion is key when you work for an executive team.

* You strive for perfection. You often go above and beyond what is asked, and you don't wait to be assigned work. You seek out your next project yourself.

* You are caring, curious, and have a great sense of humor. Hey, it's not all about work you know!

* You must have reliable transportation and live within 20 minutes of Framingham, MA.

* You can work from home. And our office. And wherever you're needed. You'll work reasonable hours, but you have a 24/7 mindset. You get the point.