Executive Administrative Assistant Job at Ultimate Staffing in Atlanta

Role Objective:

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
  
  

Key Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

• Sustain a daily calendar of meetings and events.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

• Arrange travel and accommodations for executives. Prepare expense reports.

• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Excellent communication and time management skills; proven ability to meet deadlines.

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

• Manage the Executive's contacts

• Assist in preparing and managing presentations and decks.

• Be responsive to emails/texts/phone calls, with contact outside normal business hours

• Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.

• Use discretion, confidentiality, and good judgment to handle C-Level matters.

• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

• Complete adhoc projects as assigned - such as personal events and/or family needs.

• Organize complex calendars and schedules; resolving any scheduling issues
  
  

Skills and Qualifications:

• Bachelor's degree required

• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Ability to communicate effectively and professionally.

• Flexible hours as dictated by the needs of business for projects and meetings
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.