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CYNET SYSTEMS

CYNET SYSTEMS is hiring: Senior Executive Assistant in Durham

CYNET SYSTEMS, Durham, NC, United States, 27703

Job Description:



Responsibilities:

  • Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the Vice President s and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

  • Manage and maintain highly complex, changing and detailing calendars, schedule appointments, meetings, and organizational functions.

  • Work closely with the Executives, Executive Assistant and Administrative Assistant as a key liaison for the team and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.

  • Make detailed and complex global travel arrangements, including obtaining passports and visas Create and Manage Global SalesOps Purchase Orders.

  • Use political savvy and sophistication to filter through and facilitate actionable items.

  • May initiate and facilitate meetings and take meeting minutes and manage action items.

  • May arrange and plan programs and small events for meetings and entertainment of visitors.

  • May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.

  • Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.

  • Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

  • Compile, prepare and process executive s expense reports through Expensify program.

  • Screens all incoming correspondence and determine if executive action is needed.

  • Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

  • Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors.

  • Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.

  • Provide administrative support and cross-coverage to Sales Admin team and administration staff, as necessary.


Required Profile:


  • BS or BA with 5+ years of experience supporting Vice Presidents and above or equivalent experience with at least 3 years working within a highly demanding fast-paced Sales oriented environment experience highly preferred.

  • Exceptional calendar management and organizational skills.

  • Exceptional communication skills, verbal and written.

  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

  • Proven skills analytically with abstract problem-solving.

  • Exceptional professionalism, soft-skills and being a team player.

  • High level of work ethics, integrity, confidentiality and flexibility.

  • Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.

  • Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

  • Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.


Skills, Experience and Education:


  • Experience assisting within a Corporate Sales environment.

  • Experience in highly demanding fast-paced start-up environment.

  • Experience in working with a diverse multi-cultural environment.

  • Must be reliable and work independently.

  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.