EXECUTIVE ADMIN ASSISTANT Job at Loyola University of Chicago Inc in Chicago

Position Details

Job Title EXECUTIVE ADMIN ASST Position Number 8100317 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Chicago-Water Tower Campus Department Name SCHOOL OF BUSINESS Location Code SCHOOL OF BUSINESS (02200A) Is this split and/or fully grant funded? No Duties and Responsibilities

Executive Administrative Assistant to the Dean is charged with establishing and

sustaining efficient coordination and operation of the Dean's affairs. Supports administrative needs of the Dean's Office; acts as the right hand of the Dean.

* Screens calls; maintains the Dean's calendar, ensuring that deadlines and events are maintained and chronicled; creates meeting agendas; takes notes, etc.

* Acts as a liaison between the Dean and Associate/Assistant Deans, department chairs, directors, faculty, staff, and students.

* Supports the Dean in meetings and on committees.

* Interfaces as the liaison for the School's Board of Advisors.

* Prepares sensitive and confidential correspondence, reports and minutes; composes routine correspondence for the Dean's signature.

* Communicates information and responses to internal and external constituents.

* Acts as an integral connection between the Dean's office and faculty and staff.

* Maintains confidential files.

* Arranges meetings.

* Manages all aspects of the Dean's travel, including booking, itineraries, and expense reports.

* Organizes receptions and special events.

* Greets guests to the Dean's Office and provides hospitality.

* Monitors budgets; prepares expense reports; reconciles the Dean's credit card; creates periodic analyses, projections, and reports.

* Performs related duties as required.

Minimum Education and/or Work Experience

Must have completed college and at least five years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.

Qualifications

Strong interpersonal, organizational, reasoning, and problem solving skills; ability to interact with and foster good relationships with internal and external customers; excellent verbal and written communication skills are essential. Ability to maintain confidentiality . Ability to maintain accurate and detailed records. Must have attention to detail and the ability to handle multiple projects under pressure.

Certificates/Credentials/Licenses

n/a

Computer Skills

Advanced knowledge of MS Office Suite, proficiency with Internet and email applications.

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? Physical Demands Repetitive Motions Working Conditions Irregular Hours Open Date 09/10/2024 Close Date Position Maximum Salary or Hourly Rate $35.00/hr Position Minimum Salary or Hourly Rate $31.00/hr Special Instructions to Applicants About Loyola University Chicago

Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola's professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.

As one of the nation's largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.

Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.