Marion County, OR
Marion County, OR is hiring: Legal Secretary 2 in Salem
Marion County, OR, Salem, OR, United States, 97308
Salary: $24.90 - $33.37 Hourly
Location : Salem, OR
Job Type: Full-time Regular
Job Number: 017-2024-3
Department: District Attorney's Office
Division: Child Support Enforcement
Opening Date: 12/20/2024
Closing Date: 1/2/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: 06
Marion County requires on-site work. Remote work is not available.
This recruitment has been reopened for additional applicants. If you have already applied for recruitment #017-2024-3, you do not need to reapply
The mission of the District Attorney's Office is to seek justice through:
Independently performs legal support activities of a complex clerical nature, which require specialized training and skills.
SUPERVISION RECEIVED
Works under the supervision of an Legal Assistant Supervisor who assigns work, establishes goals, and reviews results obtained for compliance with department policies, procedures and goals.
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.
Typical Duties - Duties include, but are not limited to the following
EXPERIENCE AND TRAINING
Ability and skill to independently, accurately and effectively perform assigned tasks and duties following established procedures and policies; meet and assist the public, staff, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; compose correspondence and legal documents in business form; communicate effectively in both oral and written form; use tact and judgment in dealing with the public concerning sensitive and confidential matters; types accurately and at an acceptable rate of speed; access and use various computer systems and software.
PHYSICAL REQUIREMENTSBends forward, carries, lifts up to 10 lbs.; hears at a normal level (up to 10 feet away; reaches overhear; repetitive motion of hands and wrists, reads a 12-pt. font; sits for extended periods of time, talking and walking; possible exposure to office chemicals.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
You can request copies of your military service record through the National Archives website at
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.
Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, For a complete and detailed overview of the MCEA benefits package, , and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.
Salary and benefits are subject to union contract negotiations and may change as a result.
01
To receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?
02
Do you have a high school diploma or equivalent?
03
Choose the option(s) that best describe your work experience as it relates to this recruitment. NOTE: Your answer must be supported by details in the work experience section of the application form.
04
Are you LEDS certified?
05
Describe your work experience completing detail-oriented work.
Required Question
Location : Salem, OR
Job Type: Full-time Regular
Job Number: 017-2024-3
Department: District Attorney's Office
Division: Child Support Enforcement
Opening Date: 12/20/2024
Closing Date: 1/2/2025 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: 06
Marion County requires on-site work. Remote work is not available.
This recruitment has been reopened for additional applicants. If you have already applied for recruitment #017-2024-3, you do not need to reapply
The mission of the District Attorney's Office is to seek justice through:
- Promoting accountability for criminal offenders.
- Interpreting, enforcing, and executing law.
- Responding to the concerns of victims and the public; and
- Working cooperatively with members of the justice system.
Independently performs legal support activities of a complex clerical nature, which require specialized training and skills.
SUPERVISION RECEIVED
Works under the supervision of an Legal Assistant Supervisor who assigns work, establishes goals, and reviews results obtained for compliance with department policies, procedures and goals.
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.
Typical Duties - Duties include, but are not limited to the following
- Issue wage withholding orders. Contact employers to verify employment and explain laws and office policy concerning wage assignment.
- Process license suspensions, compliance agreements and reinstatements.
- Process Remedial and Punitive Show Cause Contempts for service.
- Complete Motion, Affidavits and Orders for legal actions.
- Complete court order transfers to Marion County from other counties.
- Explain health care coverage rules to parties and employers.
- Explain law and policies to customers and employers.
- Update cases with new court orders in the Origin system.
- Prepare weekly contempt docketsand update cases after court.
- Maintain contempt docket calendar.
- Rotate with other Legal Secretary 2s to maintain front desk coverage.
- Complete attorney assignments and requests.
- Pull files for attorney enforcement review.
- Complete ORIGIN tasks or transfer to the appropriate worker.
- Update cases based on new information we receive.
- Send appropriate paperwork as needed to parties and representatives.
- Assist reception during breaks and absences to maintain adequate staffing.
- Prepare miscellaneous motions, orders, and other legal documents.
- Archive closed files.
- Process customer payments.
- E-file documents with the court.
- Complete other duties as assigned by your supervisor.
EXPERIENCE AND TRAINING
- High school diploma, or equivalent, AND
- Three years' experience in office and secretarial work, one year of which must be equivalent to the level of Legal Secretary 1, in a public or private law office; OR
- Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
- Supplemental secretarial training is preferred.
- The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position.
- This is a safety sensitive/special needs position. Final candidates for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at:.
- Notary Certification (obtain and maintain qualification throughout employment).
- This is a full-time position, which is eligible for overtime.
- This position is represented by a union.
- Work schedule: Monday - Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department.
Ability and skill to independently, accurately and effectively perform assigned tasks and duties following established procedures and policies; meet and assist the public, staff, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; compose correspondence and legal documents in business form; communicate effectively in both oral and written form; use tact and judgment in dealing with the public concerning sensitive and confidential matters; types accurately and at an acceptable rate of speed; access and use various computer systems and software.
PHYSICAL REQUIREMENTSBends forward, carries, lifts up to 10 lbs.; hears at a normal level (up to 10 feet away; reaches overhear; repetitive motion of hands and wrists, reads a 12-pt. font; sits for extended periods of time, talking and walking; possible exposure to office chemicals.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents, Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.
Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, For a complete and detailed overview of the MCEA benefits package, , and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.
Salary and benefits are subject to union contract negotiations and may change as a result.
01
To receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?
- Yes
- No
02
Do you have a high school diploma or equivalent?
- Yes
- No
03
Choose the option(s) that best describe your work experience as it relates to this recruitment. NOTE: Your answer must be supported by details in the work experience section of the application form.
- At least one full year of full-time secretarial/office experience in a District Attorney's Office, Department of Justice, Private Law Office specializing in criminal law or a law enforcement agency.
- At least one full year of full time secretarial/office experience in a civil law capacity.
- Paralegal degree
- None of the above
04
Are you LEDS certified?
- Yes
- No
- No, but I have an equivalent certification.
05
Describe your work experience completing detail-oriented work.
Required Question