Senior Recruiting Coordinator Job at Axelon in Johnston

Job Title : Senior Recruiting Coordinator
Job Location : Johnston, RI

Hours and Work Schedule:

• Hours per Week: 40
• Schedule: Monday-Friday (Hybrid model: Monday, Wednesday, and Thursday in-office; Tuesday and Friday remote after training).

Position Overview: The Senior Recruiting Coordinator will provide vital administrative support to the Recruiting Team, ensuring consistent service delivery within established timelines and with high accuracy. This role requires an understanding of the full recruiting process, including any variances across business lines and the relevant recruiting tools and systems. The ideal candidate will foster positive relationships with candidates, recruiters, and business partners, ensuring a seamless and efficient recruiting experience.

Key Responsibilities:

• Schedule interviews, coordinating between multiple interviewers for positions ranging from entry-level to senior roles. This includes reserving conference rooms, setting up video calls, arranging travel, processing expense reimbursements, and managing itineraries.
• Handle pre-employment screening, ensuring accurate case submissions and timely follow-ups with candidates, recruiters, and business partners.
• Confirm candidate start dates, initiate onboarding processes, and ensure smooth transitions to the Human Resources Shared Services team for new hire support.
• Assist with formatting and posting job descriptions in the recruiting tool.
• Support recruiters with the offer letter creation process, ensuring quality control.
• Provide assistance with actions in the Oracle Recruiting Cloud (ATS), including offer acceptance and issue escalation as necessary.
• Offer exceptional customer service by solving problems and providing timely support to candidates, recruiters, hiring managers, and business partners during interview scheduling and other recruitment-related tasks.
• Adhere to risk management guidelines, ensuring actions align with company policies and regulatory obligations.
• Assist with administrative or business line-specific tasks to support the recruiting process.
• Perform daily administrative tasks related to recruiting.
• Participate in process improvement projects, contributing ideas to optimize workflows and address challenges.

Required Qualifications:

• 3-5 years of administrative or relevant work experience.
• 2 years of customer service experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong attention to detail, with the ability to prioritize tasks and ensure timely, accurate completion of work.
• Excellent follow-up, interpersonal, and problem-solving skills.
• Ability to work flexibly both independently and within a team environment.

Preferred Qualifications:

• Familiarity with Oracle Recruiting Cloud or similar Applicant Tracking Systems (ATS).
• Experience scheduling interviews.

Education:

• High School Diploma or equivalent (required).
• Associate's or Bachelor's degree (preferred).