Administrative Assistant II - Corrections

Description If you are applying for a Sheriff's Office position, please review the instructions AND attach to the application. For instructions, please visit thisLINK. Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Summary Under immediate supervision, the Administrative Assistant II for the Sheriff's Office performs clerical office, secretarial and reception duties and provides support services to the County Sheriff's staff. The work involves filing, daily customer relations, document preparation, and mail distribution. This position facilitates the work of the County Sheriff's staff and has an immediate impact on the operation of the County Sheriff's Office. This position must have a strong work ethic. The Administrative Assistant II must follow directions, meet deadlines, have good attendance, be punctual, be reliable, have honesty, integrity, be free from moral turpitude, and have a proper attitude. Individuals in this position serve at the pleasure of the current elected official. Responsibilities Receives office visitors and telephone calls while answering routine inquires and screening calls or callers. Takes messages and refers to appropriate County Sheriff's staff. Sorts and files forms, reports, correspondence and related documents including videos and DVDs. Schedules appointments, interviews client/vendors when appropriated. Conducts research related to the specific case or situation. Analyzes complex data. Prepares documents for filing. Examines letters, forms, documents or reports for accuracy and reports for discrepancies to supervisor. Maintains records and files for the division. Codes, tabulates and assembles statistical and related data. Gathers, collates, classifies and posts information to department records and computer system. Collects fees, maintains fee collection records. Types standard forms, letters and other materials from rough draft. Assists with data entry as needed into the computer system. Operates office machines including but not limited to photocopier and fax. Picks up, sorts and delivers mail, written materials and supplies to various departments. Requisitions supplies and maintains various inventory records. Schedules appointments and keeps calendars. Assures the services delivered meet quality and timeliness standards. Communicates all changes and problems to supervisor. Performs other duties as assigned. Prepares requested information from DA office, other LE Agencies, and from the general public Education and/or Experience Any equivalent combination of experience or training may be substituted on a year for year basis. Requires High School diploma or equivalent. Requires two years full time experience in secretarial, office/clerical or related work. Other Qualifications, Certificates, Licenses, Registrations Class CTXdriver's license. Bilingual preferred. (Spanish and English). Notary Public may be required. TCIC/NCIC and UCR certification may be required