HR Operations Manager Job at World Central Kitchen in Washington

The HR Operations Manager is an important supporting role that will help design, develop, and implement effective HR Technology solutions to advance WCK’s mission, vision, values, and high-level organizational objectives as well as play a key role in leading and administering the day-to-day human resources operations.

This role requires a sincere commitment to WCK’s mission, occasional work during nights, holidays, and weekends, and the flexibility to support our work across multiple time zones. This role is intended to be a full-time hybrid exempt position, based in Washington DC, with 2-3 days on-site per week. This role reports to the VP, Total Rewards and People Operations will work in close collaboration with the HR team, and coordinate with Safety, and others, as required.

• Manage and administer BambooHR and continue to add and expand functionality, efficiencies, and uptake including with workflows, documents, and usage.
• Researches, analyzes, and makes recommendation(s) for new and/or enhanced HR Technology functionality to meet business needs. Serves as internal Project Manager on implementations and interfaces with internal customers to ensure solution continuity.
• Manages system updates and adoption of new features, including configuration, testing, training, & go-live/production.
• Identifies and implements process improvements, ensuring data quality and documentation of new and enhanced procedures.
• Works with HR and appropriate internal and external partners to define procedures for HR processes that involve systems (benefits, compensation, performance, onboarding, etc.); and documents and maintains HCM procedures, user documentation (job aids and guides), work instructions/SOPs.
• Develops and maintains workforce analytic reports, dashboards, and metrics to support HR and the organization.
• Provides analytical support to Human Resources and leaders to create, prepare, maintain, and support a variety of reports utilizing appropriate reporting tools. Creates ad hoc analyses as needed.
• Maintains databases integrity, quality and accuracy through audits, reconciliation, and correction of data.
• Collaborates with the HR/Payroll team(s) and trains and/or coaches internal system users.
• Ensures all HR-related systems are compliant with data protection laws.
• Analyzes, maintains, and troubleshoots human resource information systems including testing and implementation of HRIS system upgrades or patches. Collaborates with functional and technical staff to coordinate application of upgrade or fix.
• Provides production support, including researching and resolving system problems, unexpected results, or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements.
• Maintains interfaces, providing knowledge on system administration responsibilities including security access, workflow, and system configuration.
• Assists in the design, development, and modification of systems to suit both scale and organizational needs.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position.

Requirements

• Alignment with the mission and values of WCK
• Minimum of 5 years of related human resources management experience
• Significant experience managing and developing HRIS, LMS, and other HR platforms. BambooHR experience is strongly preferred
• Experience supporting staff in multiple locations and time zones across the world
• Effective leadership, management, and communications skills with proven ability to provide HR guidance and support in a collaborative business partner role
• Proven ability to develop effective relationships across departments, with partners, contractors, other stakeholders, and external vendors
• Proficient at working independently in a culture that moves quickly, requires comfort with self-directed work, and ability to adapt to a constantly changing environment in a rapidly growing organization
• Talent for working calmly under pressure, with an attitude toward achieving outcomes in a fast-paced environment
• Demonstrated project management experience (defining requirements, managing timeline, etc.)
• Excellent communication skills in English, written and spoken
• Thorough and current knowledge of US Federal labor laws and HR standards
• Must be able to travel occasionally including internationally at short notice
• Must have valid passport

Preferred candidates will also have current HR certifications (HRCI or SHRM), proficiency in other languages or fluent Spanish, prior humanitarian management experience, and prior volunteer experience.

Application & Cover Letter
This application requires a cover letter that explains your interest in this position and in working for WCK. Applications without a letter will not be considered.

References and Background Checks
To help ensure the safety of our communities and our teams, our selection process will include reference and background checks, subject to any legal or regulatory requirements.

Equal Opportunity
WCK is an equal opportunity employer committed to inclusion and diversity and to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of employment at this time.

E-Verify
For US based employment, WCK participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Please view the E-Verify posters here with important information.

Para empleados en los EEUU, WCK participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.. Los empleadores sólo pueden utilizar E-Verify una vez que usted haya aceptado una oferta de trabajo y completado el Formulario I-9. Haz clic aquí para ver los carteles de E-Verify con información importante.

No recruiters or agencies, please.

Benefits

WCK offers competitive compensation and great benefits including:

• ZERO Premium! WCK pays 100% of the insurance premiums for the employee and their dependents: medical, dental, and vision plans within 30 days
• 403(b) retirement account with 50% match up to 8% of employee salary deferrals within 30 days
• 100% employer-sponsored group life and disability insurance within 30 days
• Responsible Paid Time Off which includes vacation, sick, and personal leave plus paid holidays
• Growth opportunities
• Employee Assistance Programs
• Annual salary reviews and other benefits as detailed in the Personnel Manual

Salary Range: $95,000 - $105,000 USD Per Year