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Orangetheory

Orangetheory is hiring: Senior Executive Assistant in Boca Raton

Orangetheory, Boca Raton, FL, United States, 33481


SUMMARY

As the Senior Executive Assistant to the CEO, you will play a pivotal role in supporting the CEO, ensuring smooth operations, and maintaining the highest level of confidentiality and loyalty with sensitive information. In addition to assisting the leadership team, you will encompass various office management responsibilities to optimize efficiency and organization within the workplace.

JOB RESPONSIBILITIES
  • Serve as the primary point of contact for the CEO, managing communication and correspondence, and prioritizing tasks to conserve their time effectively
  • Coordinate and maintain the CEO's appointment schedule, including planning and scheduling meetings, conferences, teleconferences, and travel arrangements
  • Safeguard sensitive information and maintain confidentiality within the leadership team
  • Develop and create presentations or meeting agendas for team and staff meetings, internal webinars, and other corporate events by gathering data, consolidating content, and revising as needed for the final product
  • Assist in organizing and facilitating Monthly/Quarterly all-hands meetings and leadership on-sites, ensuring all necessary arrangements are made and facilitating smooth proceedings
  • Assist with booking travel arrangements for the CEO
  • Prepare payment requests and organize monthly expense reports for the CEO, assisting with managing housekeeping issues and communications necessary to staff
  • Transcribe meeting minutes when requested, maintaining the highest level of confidentiality regarding the content discussed
  • Oversee and maintain files and records, ensuring organization and accessibility
REQUIRED QUALIFICATIONS / EXPERIENCE
  • Minimum of 10 years of executive administrative experience
  • 5+ years of experience supporting C-level executives
  • Bachelor's Degree preferred, Associate's Degree acceptable
  • Strong expertise in navigating various computer applications and systems
  • Highly proficient in using Microsoft Office suite to include Word, Excel, PowerPoint, Teams, and Outlook
  • Experience with calendar management and scheduling coordination
  • Experience creating executive-level presentations, agendas, reports, and briefs
  • Experience organizing domestic and international travel arrangements for executive teams
  • Experience in using various kinds of video conferencing technology such as Microsoft Teams, Zoom, & WebEx
  • Excellent verbal and written communication skills
  • Highly self-motivated and well organized
  • Excellent at multi-tasking and prioritizing workload
  • Ability to adjust work schedule as needed to accommodate CEO's schedule
COMPETENCIES
  • Communication skills
  • Confidentiality
  • Reporting skills
  • Supply management
  • Scheduling
  • Microsoft Office skills
  • Organization
  • Time management
  • Presentation skills
  • Travel logistics
Why Join Orangetheory Corporate?

We offer a competitive salary along with exceptional benefits such as:
  • Free workouts at corporate studios & discounted classes at franchise owned studios
  • Healthcare Benefits: Medical, Dental, Vision among many other supplemental benefits
  • Employer Paid Benefits: Long-Term Disability and Life Insurance
  • 4 weeks of Paid Time Off + Designated Birthday & Charity PTO
  • 11 Paid Holidays
  • Up to 12 Weeks of Fully Paid Parental Leave
  • Education & Tuition Reimbursement
  • State-of-the-Art Wellness Center at The Grove which includes 2 complimentary professional massages per year
  • 401k Plan with Employer Contribution
  • Discounts on Orangetheory Fitness Retail
  • Employee Resource Groups (ERGS)
  • Flexible, Hybrid Work Schedules
  • Team Building, Employee Engagement activities and so much more
WORK SCHEDULE

Orangetheory Fitness currently observes the following hybrid work model for employees at our Boca Raton, FL and Seattle, WA offices:
  • Remote optional: Mondays and Fridays
  • On-site days: Tuesdays, Wednesdays, and Thursdays


DIVERSITY, EQUITY, AND INCLUSION STATEMENT

Orangetheory is committed to encouraging, facilitating, and upholding an environment centered on diversity, equity, and inclusion across every facet of the Orangetheory brand. We will work to create a sustainable culture that supports a healthy space for learning and growing, valuing, and empowering every employee, inspiring a diverse franchise network, and uplifting the members and communities we serve.

EEO STATEMENT

Orangetheory Fitness provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type will not be tolerated.